Executive Assistant

Company Overview

Mercury stands as Europe's leading construction solutions provider, executing complex engineering and construction projects for top global corporations. We bring transformational technologies and innovations that connect people, communities, and businesses, empowering exceptional achievements. Our team embraces innovation and is committed to delivering dependable results consistently across various sectors such as Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, and Fire Protection.

At Mercury, we prioritize supporting our employees to fulfill their personal and professional aspirations by offering challenging roles within a collaborative and encouraging setting that facilitates their full potential.

Role Responsibilities

• Provide executive support to the Managing Director (MD), including managing calendars by coordinating both internal and external meetings, prioritizing urgent requests, and handling scheduling conflicts.
• Oversee the MD’s inbox by monitoring communications and highlighting critical correspondences.
• Arrange logistics for leadership meetings, including quarterly sessions and offsite events; distribute agendas, document minutes, and ensure follow-up on action items.
• Prepare and distribute PowerPoint presentations for meetings.
• Manage expense tasks such as aligning Concur expenses for the MD, Operations Director, and Commercial Director, handling cash submissions, and reconciling credit card statements.
• Handle comprehensive travel arrangements covering flights, lodging, transport, parking, and transfers.
• Act as liaison between the DCBS department and other functions like HR, Legal, Finance, and IT to coordinate support.
• Organize and manage internal and external events, employee recognition programs, awards, and onboarding to cultivate a positive Business Unit culture.
• Collaborate with site administrators to promote monthly social activities across DCBS projects.
• Facilitate project team activities by assisting with document approvals from headquarters, including lease agreements and legal documents.
• Support cross-functional initiatives such as seasonal gift arrangements by compiling attendees and collecting necessary data.
• Provide general administrative support including preparing documents in Excel, PowerPoint, and Word; managing information flow for project teams; ordering office supplies; and overseeing desk allocations across projects.
• Undertake additional administrative tasks as needed.
• Maintain and update management holiday trackers for accurate team visibility.

Essential Qualifications and Skills

• At least five years of proven experience providing administrative assistance to senior management in a demanding office setting.
• Demonstrated capability in organizing and coordinating company events of varying scales.
• Proficient with Microsoft Office applications including Outlook, Excel, Word, PowerPoint, OneNote, and SharePoint.
• Strong verbal, written, and interpersonal communication skills.
• Excellent organizational abilities with the capacity to handle multiple responsibilities efficiently and meet deadlines.
• Confidence in professionally addressing inquiries directed at senior leadership.
• Self-motivated and able to work autonomously as well as collaboratively within a busy team environment.
• Effective time management and prioritization skills with minimal supervision.
• Exercise sound judgment, discretion, and maintain confidentiality in handling tasks.
• Adept at working efficiently in a fast-paced environment.

Additional Information

Mercury is committed to equal employment opportunity, fostering an inclusive workplace where all employees are supported equally.