Event Coordinator

Role Overview

The Event Coordinator is responsible for managing events from the initial inquiry stage through to planning, execution, billing, and post-event follow-up. This role requires hands-on involvement throughout the event lifecycle to ensure smooth operations and client satisfaction.

Primary Responsibilities

• Manage incoming event inquiries, conduct site visits, prepare quotations, and maintain client communications.
• Create comprehensive event plans, including function sheets and detailed operational briefs.
• Coordinate a variety of events such as conferences, weddings, corporate functions, team-building activities, and private gatherings.
• Ensure clear documentation and communication of all event needs to relevant internal departments.
• Oversee venue setup, catering arrangements, equipment coordination, décor, and other logistical requirements.
• Secure client payments and necessary documentation ahead of scheduled events.
• Keep precise event calendars and booking records up to date.
• Attend events in person to supervise execution.
• Conduct follow-ups post-event and gather client feedback for continuous improvement.
• Identify and pursue opportunities for repeat business and supplementary sales.

Qualifications and Experience

• Diploma or degree in Event Management, Hospitality, Marketing, Business, or related disciplines.
• A minimum of three years' experience in event coordination, preferably within the hospitality industry.
• Strong skills in planning, communication, and managing client relationships.
• Good commercial insight and capability to successfully handle multiple concurrent events.
• Willingness to work flexible hours, including weekends and public holidays as event schedules demand.

Application Process

Candidates should submit a CV, cover letter, and supporting documents via email to the provided address, using the subject line "Application – Event Coordinator." Applications must be received by Monday, 31 August 2026. Only those shortlisted will be contacted.