Estimator

Job Purpose

The Estimator role demands the preparation of precise, thorough, and competitive cost estimates for integrated facilities management tenders, encompassing both hard and soft services. Responsibilities include examining tender documents, conducting site evaluations, clarifying requirements, collaborating with technical writers and suppliers, and preparing submissions as well as project handover materials.

Key Responsibilities

• Perform in-depth review of Requests for Proposals (RFPs), including reviewing scopes of work, specifications, asset listings, drawings, bills of quantities, service levels, KPIs, contracts, and tender addenda.
• Identify scope gaps, ambiguities, exclusions, dependencies, and commercial risks that impact pricing and project delivery.
• Develop and maintain a compliance checklist to ensure all tender requirements are addressed within estimates.
• Participate in Job Explanation Meetings, pre-bid meetings, and client clarifications, preparing and tracking tender queries with necessary updates incorporated.
• Conduct site visits across Saudi Arabia to assess conditions, asset counts and status, operational necessities, access constraints, existing resources, and service challenges.
• Validate tender information with site observations and document additional factors that might influence costs or execution.
• Prepare comprehensive site visit reports including findings, photographs (where permitted), discrepancies, identified risks, and pricing implications.
• Prepare detailed cost estimates covering all facilities management services such as MEP maintenance, civil works, cleaning, landscaping, pest control, waste management, etc.
• Create manpower plans considering scope, asset numbers, service frequency, productivity, working hours, shifts, and relief coverage.
• Estimate all direct and indirect costs including labour, materials, consumables, spare parts, equipment, tools, vehicles, subcontractors, accommodation, transport, mobilization/demobilization, and site overheads.
• Incorporate escalation, contingencies, contractual commitments, and pricing risks collaboratively with the Estimation Manager.
• Gather and analyze supplier and subcontractor quotations for technical compliance, completeness, exclusions, validity, and commercial terms.
• Benchmark estimates against historical projects, operational feedback, and market prices, devising cost optimization options while ensuring service level compliance.
• Maintain detailed records of quantities, assumptions, calculations, quotations, and the cost basis.
• Work closely with Technical Writers to ensure accuracy and completeness of technical proposals, aligning methodologies, manpower schedules, organization charts, equipment lists, and mobilization plans with priced scopes.
• Resolve inconsistencies between technical and commercial submissions prior to tender submission.
• Coordinate with Operations, Procurement, HR, Finance, and technical experts to verify assumptions and feasibility.
• Participate in estimation review meetings, present estimates and assumptions, discuss cost drivers, exclusions, risks, and proposed optimizations.
• Prepare summaries and pricing schedules aligned with client formats, ensuring consistency and version control.
• Support post-tender clarifications, revised pricing requests, and commercial negotiations.
• Develop and present technical presentations to explain scope understanding and proposed solutions to internal teams and clients.
• Prepare and hand over detailed cost estimation breakdowns, budgets, manpower, equipment, subcontractor allowances, quotations, assumptions, exclusions, and risks to the Project Management Office (PMO) after project award.
• Engage in project handover meetings to ensure smooth transition and clarity on scope and budget.
• Integrate feedback from completed projects to enhance future cost estimation accuracy.

Qualifications and Experience

• Bachelor’s degree in Mechanical, Electrical, Civil Engineering or a related field.
• 3 to 5 years of relevant experience in estimating, tendering, or costing within facilities management.
• Proven expertise estimating both hard and soft FM services.
• Experience with integrated FM tenders in Saudi Arabia is preferred.
• Exposure to Aramco tender processes and requirements is advantageous.
• Willingness and capability to travel across Saudi Arabia for site visits and tender negotiations.