E-Billing Coordinator

About Latham & Watkins

Latham & Watkins ranks among the foremost global law firms, providing expert counsel to leading businesses and institutions worldwide. Positioned at the forefront in key financial and commercial centers globally, the firm prioritizes investment in talent, innovation, and future-focused growth. Joining Latham offers a platform to cultivate an accomplished career within a supportive, excellence-driven environment.

Role Overview

The E-Billing Coordinator plays a crucial role within the billing department, overseeing the preparation and monthly submission of electronic invoices to clients, ensuring adherence to firm and client standards. This position is based in one of the firm's satellite offices located in Downtown Los Angeles, San Diego, Silicon Valley, San Francisco, or Orange County. A flexible work arrangement may be available, blending remote and onsite presence.

Key Responsibilities

• Serve as the primary point of contact between billing attorneys, secretaries, and client personnel concerning electronic billing matters.
• Manage and update billing data within the firm's 3E system and clients’ external platforms to maintain accurate and synchronized records.
• Coordinate invoice resubmissions alongside billing teams and client representatives to ensure resolution of any discrepancies and implement improvements for future submissions.
• Examine client billing guidelines and communications to verify compatibility with internal policies, addressing any issues prior to system implementation.
• Support E-Billing Supervisors by managing user accounts, security levels, password resets, budget entries, and updating various subsystem records.
• Safeguard the confidentiality and integrity of all sensitive and proprietary financial and legal information.

Candidate Profile

• Ability to test, troubleshoot, and identify challenges within multiple electronic billing software applications.
• Familiarity with LEDES billing formats and competence working with ASCII and XML file structures.
• Understanding of fundamental accounting principles.
• Possession of a high school diploma or equivalent, with preference for candidates holding a bachelor’s degree in accounting, finance, or related disciplines.
• Prior experience and knowledge of the 3E E-Invoicing module is advantageous.
• At least one year of hands-on experience using the 3E Billing system.
• A minimum of one year’s related experience in billing processes and practices is preferred.

Benefits and Additional Details

Successful applicants will gain an exceptional career path and a positive working environment complemented by a comprehensive compensation package, including performance-based bonuses. Benefits include:

• Comprehensive healthcare, life, and disability insurance plans.
• A competitive 401(k) retirement savings plan.
• A minimum of eleven paid holidays annually, alongside a Paid Time Off (PTO) program that starts at 23 days in the first year and increases over time.
• Access to mental health support, wellness activities, mindfulness sessions, medical resources, and more.
• Professional development initiatives to enhance career growth.
• Employee discount programs.
• Affinity networks and coalitions supporting both lawyers and staff members.

Equal Opportunity Policy

Latham & Watkins is committed to equal employment opportunities without discrimination on any legally protected basis, including but not limited to race, color, religion, gender, age, national origin, sexual orientation, gender identity and more. The firm complies with all applicable employment laws and promotes a respectful and inclusive workplace.

Additional Legal Notice

In Massachusetts, it is illegal to impose or administer lie detector tests as a condition of employment, with violations resulting in criminal and civil penalties including fines and statutory damages.

Pay Range

USD 75,000 to USD 90,000 annually.