E-Billing Coordinator

Overview

We are seeking a detail-oriented E-Billing Coordinator to join the Finance team based in London. This role focuses on the daily management of e-bills and financial data uploads, ensuring accuracy and compliance with client billing agreements.

Key Responsibilities

• Generate electronic billing files (including LEDES98B, BI, BI_V2, LEDES 2.0, LEDES 2.1) using the firm's ERP system.
• Manage a high volume of complex e-bill uploads across various intermediary platforms while following client guidelines and internal policies.
• Maintain data integrity for timekeepers, matters, rates, and invoices within intermediary systems.
• Monitor and manage invoice rejections and coordinate with relevant teams.
• Support onboarding and implementation processes for new e-billing clients.
• Provide feedback to leadership to enhance billing processes and ensure alignment with business objectives.
• Consistently adhere to best practices and company policies, while adapting to local requirements.
• Collaborate regularly with international finance teams and maintain professional relationships with partners, fee earners, secretaries, and external contacts to manage outstanding e-bills and resolve queries.
• Utilize intermediate Excel skills to prepare reports and maintain eBillingHub status updates for internal stakeholders.

Candidate Profile

• Proven experience and strong understanding of e-billing platforms and processes.
• Exceptional attention to detail with a focus on data accuracy.
• Ability to thrive in a high-pressure environment and meet tight deadlines.
• Excellent communication skills and a solution-oriented, commercially driven mindset.
• Team player capable of working effectively within a diverse and inclusive environment.

Additional Information

This role corresponds to career level 2 within the firm's structured framework ranging from levels 1 to 7. Simmons & Simmons fosters a collaborative, respectful, and inclusive culture with strong emphasis on employee wellbeing and development.

• Competitive compensation package including bonuses based on role and level.
• Private medical insurance and pension contributions.
• Access to a global skills academy offering diverse learning opportunities.
• Hybrid working model requiring a minimum of three days onsite, with flexibility depending on role needs.
• Recognition as a Times Top 50 Employer for Gender Equality, Stonewall Top Global Employer, and a Top 75 Employer for Social Mobility.
• Active social, sporting, and diversity networks alongside frequent events.
• An extensive collection of artwork including pieces by Damien Hirst and Tracey Emin in the London office.
• Engagement with innovative technology exemplified by an in-house AI tool awarded for innovation in automation.
• Accolades from The Times Best Law Firms rankings across multiple categories.

Equal Opportunities

• Committed to equality, diversity, and inclusion, ensuring fair treatment regardless of background.
• Flexible working arrangements encouraged and accommodated where possible.
• Roles designed to be accessible with reasonable adjustments during recruitment processes.
• Employee networks available to support various community groups within the firm.

We encourage applications from candidates passionate about learning and growth, even if not all criteria are met. The firm reserves the right to close the vacancy early based on application volume.