Documentation Executive

Overview

We are seeking a Documentation Executive to efficiently manage and prepare a wide range of legal and property-related documents. The role involves drafting agreements, coordinating registration procedures, verifying property details, maintaining records, and ensuring compliance with legal standards.

Key Responsibilities

• Create and draft various legal and property documents including Sale Agreements, Sale Deeds, Construction Agreements, Joint Venture Agreements, Power of Attorney, Settlement Deeds, Cancellation Deeds, etc.
• Manage online registration processes by generating tokens/appointments, handling payments, preparing registration challans, and coordinating with the Sub-Registrar Office for smooth document registration.
• Review and prepare documentation based on provided property titles, approved templates, and applicable legal requirements.
• Verify essential property information such as Survey Numbers, Patta details, boundaries, extent, payment terms, parties involved, and property schedules.
• Check related documents including Parent/Title Deeds, Encumbrance Certificates, Patta, Field Measurement Books, Chitta/Adangal, Legal Heir documents, POAs, and other approval papers.
• Liaise effectively with advocates, clients, landowners, buyers, and internal teams to manage documentation and resolve any corrections.
• Ensure the accuracy and consistency of property information across all documentation.
• Maintain organized records of drafts and executed legal documents.
• Follow up diligently for pending documents, signatures, corrections, and registration-related requirements.
• Safeguard the confidentiality and security of customer, property, and legal documents.

Required Skills and Knowledge

• Thorough understanding of drafting Sale Deeds and Sale Agreements.
• Familiarity with various property and legal documents along with their significance.
• Insight into property registration procedures and legal documentation processes.
• Basic competence in property title verification and document validation.
• Proficient in MS Word and MS Excel.
• Strong drafting abilities in both Tamil and English.
• Meticulous attention to detail to ensure accuracy.
• Excellent communication, coordination, and follow-up skills.

Qualifications and Experience

Applicants should hold any Degree or Diploma. Qualifications in Law or Civil/Real Estate fields are advantageous. Prior experience in real estate or legal documentation is preferred.