Document Controller

Job Summary

This role involves managing all project documents and correspondences, ensuring their receipt, recording, distribution, and preservation in both physical and digital formats. Efficient version control and accurate project record maintenance are essential.

Key Responsibilities

• Receive incoming and outgoing project documents, drawings, and correspondences and record them in the project register.
• Code and categorize documents using the company's and project’s approved numbering system.
• Distribute documents and drawings to relevant parties, monitor their reception, and follow up on responses.
• Manage document and drawing revisions to ensure only the latest approved versions are in use.
• Track submittal requests, inspection requests (IR), and request for information (RFI) submissions and their response status.
• Archive documents both in paper and electronic formats, safeguarding them against damage and loss.
• Prepare periodic reports on the status of pending documents and correspondences and submit these reports to the project manager.
• Maintain document confidentiality and control access permissions.
• Perform any additional tasks assigned by the project manager within the scope of the role.

Qualifications and Requirements

• Diploma or Bachelor's degree in Business Administration, Information Systems, or an equivalent field.
• Proficiency in Microsoft Office applications, especially Excel and Outlook.
• Familiarity with electronic document management systems such as Aconex is a plus.
• Understanding of construction project terminologies and documentation.
• High attention to detail, strong organizational skills, and ability to maintain confidentiality.
• Fluent in Arabic with a good command of English.
• Minimum of 5 years of relevant experience.