Document Controller / Store Coordinator

Job Overview

We are looking for a meticulous and well-organized Document Controller / Store Coordinator (female) to facilitate smooth operations within project and procurement functions. This role involves managing documentation, handling supply chain processes, and ensuring seamless collaboration among project, procurement, and store departments.

Key Responsibilities

• Accurately handle Goods Receipt Notes (GRNs) and maintain comprehensive supporting documentation.
• Generate and manage Purchase Requisitions (PRs) aligning with project needs, ensuring they receive timely approvals.
• Liaise with Supply Chain, Procurement, and Project teams to monitor PR creation, approval status, Purchase Order progress, and record material deliveries.
• Maintain and systematically organize all related documentation.
• Prepare status reports tracking all pending approvals, deliveries, and required documentation.
• Ensure all records are current, precise, and easily accessible.
• Assist in general store operations and administrative tasks as needed.
• Report directly to the Store Manager.

Required Qualifications and Experience

• Possess a Diploma or Bachelor’s Degree in Business Administration, Supply Chain Management, Logistics, or similar field.
• Have between 3 to 5 years' experience in document control, procurement coordination, supply chain assistance, or project administration roles.
• Proficient with Microsoft Office tools including Excel, Word, and Outlook.
• Familiarity with ERP platforms, especially SAP, is preferred.
• Exhibit strong communication, coordination, and organizational capabilities.
• Capable of multitasking and thriving in fast-paced working environments.
• Detail-oriented with a commitment to maintaining accurate records.

Preferred Skills and Competencies

• Knowledge of procurement and inventory control procedures.
• Hands-on experience managing GRNs, PRs, and supplier documentation.
• Strong abilities in follow-up and managing stakeholders.
• Self-driven with the capacity to work independently and handle confidential information securely.