Document Controller

About the Role

We are a prominent contracting firm specializing in infrastructure and construction projects seeking a skilled Document Controller to become part of our project team in Jeddah, Saudi Arabia.

Key Responsibilities

• Oversee management and organization of all project-related documents, records, and correspondence.
• Monitor and regulate both incoming and outgoing project documents, ensuring correct distribution channels are followed.
• Maintain a well-structured filing and archival system for all documents.
• Collaborate with various project departments to keep documents up to date and under stringent control.
• Track changes, approvals, and submissions related to project documents.
• Prepare and update document registers and facilitate document transmittal processes.
• Follow up proactively on document statuses with relevant teams and departments to avoid delays.
• Provide support for Quality Assurance/Quality Control (QA/QC) and Quality Inspection (QI) documentation by organizing, tracking, and preserving quality records.
• Ensure all documents are properly uploaded, named, and maintained according to specific project standards.
• Generate reports and assist in keeping precise project documentation.

Candidate Requirements

• At least 3 years of experience as a Document Controller, ideally in contracting, construction, or infrastructure projects.
• Prior exposure to construction or infrastructure sector projects is preferred.
• Knowledgeable about QA/QC, QI documentation, and document control processes within projects.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Strong organizational capabilities combined with efficient follow-up skills.
• Effective communication and coordination abilities.
• A keen eye for detail and the capacity to manage multiple documents and tasks simultaneously.