Document Controller

About the Organization

Mott MacDonald is a worldwide engineering, management, and development consultancy known for delivering work that helps shape the future. The company has more than 20,000 specialists across over 50 countries and operates as an employee-owned business that prioritizes a safe, supportive, and empowering workplace.

Employees are encouraged to grow deeply within their specialty or gain broader exposure through flexible roles across the business. The organization emphasizes global expertise, collaboration, and opportunities to do meaningful, high-impact work.

Role Overview

The Document Controller will oversee the creation, storage, updating, distribution, and retrieval of project and organizational documents. The role requires maintaining accurate records, ensuring the right people can access the right files, and making sure documentation follows internal processes, regulatory expectations, and company standards.

Key Responsibilities

• Copy, scan, and archive civil, structural, and MEP documents and drawings for the full project lifecycle.
• Replace outdated documents and drawings with revised versions and keep version control up to date.
• Issue hard copies of GFC drawings and maintain the required issue records.
• Collect, organize, and preserve test certificates, SAT records, and other inspection-related documentation from the site team.
• Review and refresh technical materials such as manuals and workflow documents.
• Share project document copies with internal teams as required.
• Maintain both physical and digital filing systems.
• Develop reusable templates for future documentation needs.
• Locate and provide files upon request from employees and clients.
• Control the movement of documents within the site team.
• Handle confidential information carefully, including sensitive terms and agreement details.
• Support projects by preparing ad-hoc reports when needed.
• Maintain as-built documentation.

Candidate Requirements

• Previous experience working as a Document Controller or in a comparable documentation-focused role.
• Strong planning, prioritization, and time-management abilities.
• Sharp attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Working understanding of project management environments.
• Practical experience using MS Office tools.
• Knowledge of Electronic Document Management Systems (EDMS).
• Good typing and document-editing capability.
• Ability to work independently as well as collaboratively.
• Awareness of regulatory rules and documentation standards.

Flexible Working

Mott MacDonald supports work-life balance and is open to discussing flexible working arrangements during the interview stage.

Benefits

• Agile working arrangements.
• Critical illness cover and compassionate leave.
• Paternity leave.
• Group term life insurance and group medical insurance coverage.
• Career mobility opportunities.
• Short- and long-term global employment opportunities.
• Global collaboration and knowledge sharing.

Employment Compliance

All applicants must have a valid Right to Work document for India, which will be checked during recruitment. Acceptable documents include a Passport, Voter ID, or Birth Certificate. By applying, candidates confirm they can provide valid proof if requested.

Additional Information

Location: Nagpur, Maharashtra, India. Contract type: Contract. Work pattern: Full Time. Market: Various. Discipline: Other. Job reference: 15276. Recruiter contact: Vrajesh Gajjar.