Document Controller – Project Management Consultancy (Rail)

Overview

This opportunity seeks a dedicated Document Controller to expertly manage and organize project documentation in strict adherence to internal policies, client needs, and industry document control standards. You will be a key support to the Project Management Consultancy (PMC) team by ensuring all technical, contractual, and project-related files are properly processed, recorded, and archived.

Key Responsibilities

• Handle all incoming and outgoing project documents, including correspondence, drawings, reports, submittals, and technical records.
• Maintain and update document control logs, ensuring correct document numbering, version control, and revision tracking.
• Coordinate seamlessly with project teams, contractors, consultants, and other stakeholders to guarantee timely submission and distribution of documents.
• Utilize Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, or equivalent platforms for uploading, retrieving, and managing project files.
• Ensure accurate filing of documents for easy retrieval during audits and reporting processes.
• Monitor document statuses, pending actions, necessary approvals, and overdue submissions.
• Assist in preparing weekly and monthly documentation reports to support project tracking.
• Adhere closely to document control procedures and project quality standards to maintain compliance.

Qualifications and Requirements

• Possess a diploma or bachelor's degree in Administration, Engineering, Project Management, or a related discipline.
• Have at least five years of proven experience in document control, ideally in rail, infrastructure, construction, or PMC environments.
• Familiarity with EDMS platforms like Aconex, SharePoint, ProjectWise, or others.
• Proficiency with Microsoft Office applications, especially Excel.
• Exceptional attention to detail and organizational skills are a must.
• Effective communication skills in English.

Company Profile

SEGULA Technologies is an international engineering organization operating across major industrial sectors such as automotive, aerospace, energy, rail, naval, life sciences, and telecommunications. With a footprint in more than 30 countries and over 140 locations, the company is committed to fostering close client partnerships and innovative engineering solutions. Employing more than 15,000 professionals worldwide, SEGULA prioritizes diversity and inclusion by embracing talents from varied backgrounds and is actively dedicated to gender balance.