Document Controller

About Discovery Mining Ltd

Discovery Mining Ltd is a precious metals company focused on operations in the Americas with a diverse portfolio. Their mission is to create sustainable value for all stakeholders by maintaining safe, responsible operations and positively impacting local communities. The Porcupine mining operations near Timmins, Ontario include two underground and one open pit mines and have been continuously operating for over a century. This setting promotes a healthy work-life balance while encouraging employee engagement, involvement, and growth.

Work Location and Schedule

This role is based in Borden with a 4x3 work schedule.

Role Overview

The Document Controller is accountable for coordinating, implementing, and maintaining the organization's Document Control System. This includes tracking, gathering, recording, and distributing procedures in both electronic and paper formats. Archiving of documentation must be handled efficiently and accurately to ensure the integrity of company procedures. The role also involves coordinating labeling activities via change management to comply with standards and deadlines, strictly adhering to established procedures and policies.

Primary Duties

• Manage and coordinate all controlled documentation processes.
• Perform document control functions within a master control system.
• Coordinate Management of Change (MOC) meetings and associated activities.
• Manage ordering of external standards and maintain tracking systems.
• Support both internal and external audits by coordinating documentation requirements and timely compliance.
• Assist users with documentation requests and provide training for the Document Management system.
• Oversee change management of labeling and ensure accurate completion of labeling verification forms.
• Conduct self-audits to confirm that the latest document revisions are available promptly.
• Administer the training system and set up new users as required.
• Maintain quality records in accordance with relevant Standard Operating Procedures (SOPs).
• Investigate and respond to corrective actions related to document control and training standards.
• Coordinate document change orders, including facilitating review, approval, and retention of MOC documents and revised procedures.
• Carry out additional duties as assigned.

Qualifications and Skills

• Completion of secondary school is required; a diploma in Business Administration or related field is an advantage.
• Strong preference for candidates with proven experience in developing and implementing document control management systems.
• Between two to five years of document control experience is required.
• Experience in the mining industry is mandatory.
• Excellent communication (verbal and written), organizational, time management, and interpersonal skills.
• Ability to exercise judgment within broad policies when selecting approaches and criteria to achieve results.

Additional Information

• This position offers a competitive total compensation package including health, dental, life, AD&D, disability insurance, healthcare and wellness spending accounts, virtual care, and employee and family assistance programs.
• The company provides contributions with matching into a Defined Contribution Pension Plan.
• Annual total compensation ranges from CAD 114,112 to CAD 140,962, inclusive of annual bonus eligibility.

This vacancy is open at Discovery Silver under the Discovery Mining Ltd umbrella.

Discovery fosters an inclusive and supportive work environment welcoming applicants of all backgrounds, including women, persons with disabilities, racialized minorities, Indigenous peoples, and all gender identities and sexual orientations.

Note: Artificial intelligence tools are used during application screening to assess qualifications; shortlisted candidates will be contacted by a human for interviews.