Document Controller

About the Role

RNT Maclaren Industries is currently hiring an experienced Document Controller to join their team based in Doha, Qatar. This role requires expertise in managing project documentation within the construction sector as well as handling general office administrative paperwork efficiently.

Key Responsibilities

• Organize, manage, and control all project and company-related documents following established document control protocols.
• Keep accurate logs for all incoming and outgoing correspondence, drawings, technical and material submittals, RFIs, reports, transmittals, and other relevant project files.
• Ensure proper numbering, revision tracking, filing, distribution, and document retrieval systems are in place and maintained.
• Coordinate document submissions and approvals by liaising with project managers, engineers, site teams, consultants, subcontractors, suppliers, and various departments.
• Monitor the status of documents and proactively follow up on any outstanding submissions or approvals.
• Manage both electronic and physical filing systems effectively.
• Identify and archive outdated documents to avoid accidental use of superseded versions.
• Support the preparation and organization of comprehensive project handover documentation and archival records.
• Perform general office administrative tasks including correspondence and records management when necessary.
• Maintain strict confidentiality and accuracy of all company and project documentation.

Candidate Requirements

• A minimum of five years of documented experience as a Document Controller, preferably within construction, contracting, engineering, or project-focused companies.
• In-depth understanding of project document control methodologies and software systems.
• Proven experience in managing technical drawings, submittals, transmittals, RFIs, correspondence, revision registers, and overall project documentation.
• Excellent organizational abilities coupled with meticulous attention to detail.
• Proficiency in Microsoft Office applications including Excel, Word, Outlook, and tools for handling PDF documents.
• Capability to manage both specialized project files and wider office documentary needs.
• Strong command of English communication skills, both written and spoken.
• Must currently reside in Doha, Qatar and be available for immediate joining.