Document Controller

About the Role

Join Parsons in Qatar as a Document Controller and become an integral part of a dynamic team handling diverse project documentation. This role involves managing, distributing, and safeguarding project records such as correspondence, drawings, reports, and technical documents, ensuring strict adherence to project protocols and document control standards.

Key Responsibilities

• Oversee and maintain the project’s document control system as per company and project guidelines.
• Receive, log, distribute, track, and archive all incoming and outgoing project correspondence, technical submissions, drawings, and reports.
• Keep thorough and accurate registers, transmittal logs, correspondence logs, and tracking records of documents.
• Classify, archive, and store project documents systematically for ease of access and retrieval.
• Manage document revisions effectively to ensure only approved and current versions are shared with project teams.
• Coordinate document submissions and control requirements with Resident Engineers, Site Engineers, contractors, clients, and other stakeholders.
• Monitor document workflow and promptly follow up on pending submissions, approvals, and document reviews.
• Maintain and organize both electronic and physical filing systems for all project documentation.
• Assist in preparing and issuing transmittals, as well as status and correspondence reports related to project documentation.
• Support audits, reviews, and compliance checks by providing accurately controlled project documentation.
• Safeguard confidentiality, data security, and the integrity of project information.
• Help project teams with document retrieval, searches, and record-keeping activities.
• Facilitate project close-out by organizing, verifying, and archiving records and handover documents.
• Ensure compliance with quality management procedures and project-specific document standards.

Required Qualifications and Experience

• Diploma in Business Administration, Document Management, or similar field from a recognized institute.
• A decade of experience in document control roles, with at least five years supporting engineering, construction, infrastructure, or project-focused environments.
• Proven expertise handling engineering drawings, technical documents, reports, correspondence, and project records.
• Comprehensive understanding of document control processes, revision management, numbering systems, and record-keeping best practices.
• Hands-on experience managing electronic document management systems (EDMS) and platforms like Primavera.
• Exceptional organizational skills to manage extensive volumes of documentation accurately.
• Strong attention to detail ensuring document quality and correctness.
• Effective communication and coordination abilities for teamwork and stakeholder interaction.
• Proficiency with Microsoft Office suite, especially Word, Excel, Outlook, and PowerPoint.
• Capability to work autonomously and collaboratively within multidisciplinary project teams.
• Discretion in handling confidential and sensitive project data.

Preferred Skills

• Background in supporting large infrastructure projects including major roads, drainage, and utilities within Qatar or GCC.
• Experience in large-scale construction supervision projects focusing on infrastructure.
• Familiarity with project administration, document management standards, and records retention policies.
• Ability to coordinate among clients, contractors, consultants, and project stakeholders efficiently.
• Knowledge of quality management systems and compliance required in construction documentation.
• Capacity to manage substantial documentation in a high-pressure, fast-moving environment.
• Experience with project close-out, handover procedures, and archival documentation practices.

Diversity and Equal Opportunity

Parsons is committed to an inclusive work environment, welcoming applicants regardless of race, religion, gender, age, disability, or any other status. We encourage all qualified individuals to apply and explore limitless career growth opportunities within our innovative culture.