Document Controller

Overview

We are seeking a skilled Document Controller to join our regional office in Ballincollig, County Cork. This permanent position involves overseeing company and project documentation management to ensure compliance with standards and support project progress.

Key Responsibilities

• Manage and control both electronic and physical project documentation in adherence to company protocols.
• Develop and enhance document control procedures to optimize information management.
• Produce detailed reports on document progress for senior leadership review.
• Conduct regular audits and reviews of documentation to ensure accuracy and compliance.
• Distribute documentation efficiently within the organization to facilitate timely project delivery.
• Assist in planning phases of projects by ensuring relevant documentation availability.
• Maintain security and confidentiality of sensitive documents.

Experience and Qualifications

• A minimum of five years’ experience in documentation or information management, with preference for candidates familiar with the construction sector.
• Experience in implementing or utilizing web-based and cloud document management solutions, such as BIM 360 Docs and SharePoint.
• Formal qualification or prior experience in Information Management, Office Administration, or similar fields is advantageous but not mandatory; training will be provided if necessary.

Main Duties

• Lead implementation of updates in document management systems across the company.
• Manage incoming project documents from external sources, ensuring correct distribution.
• Partner with management teams to uphold compliance with document control procedures.
• Maintain thorough audit trails for all documentation handled.
• Ensure outgoing documentation is traceable and controlled.
• Oversee quality assurance processes related to documentation management.
• Report any deviations from procedure to project teams.
• Provide training and support on BIM 360 and related systems to project personnel.
• Coordinate with Digital Leads, BIM coordinators, design and project managers, and site staff regarding document submissions.
• Prepare concise status updates summarizing project progress.
• Support project timelines by ensuring prompt and correct dissemination of documents.

Benefits and Work Conditions

• Opportunity to work within a dynamic and expanding organization.
• Competitive salary along with pension benefits.
• Monday to Friday work schedule with early finishes on Fridays.
• Annual leave entitlement of 22 days plus 10 bank holidays.
• Provision of a company laptop for work tasks.
• Access to a confidential employee assistance program available 24/7 for employees and their families.

Glanua Limited is committed to equal employment opportunities for all candidates.