Document Controller

Job Overview

The Document Controller position is responsible for ensuring the precise recording and filing of all technical documents within the Operations department. This role guarantees that documents are systematically organized and readily retrievable when needed.

Key Responsibilities

• Organize and file documents, maintaining the completeness and integrity of all records to prevent any loss.
• Process incoming documentation promptly following established guidelines and timelines.
• Maintain a register for incoming and outgoing Change Notices and site queries, adhering to agreed protocols.
• Handle vendor documentation in line with internal procedures to ensure compliance.
• Update documents such as technical files and purchase orders in the electronic document management system to keep records current.
• Manage the Document Control Database ensuring accurate recording and tracking of all document locations.
• Generate periodic performance reports for management evaluation and consolidate reports as requested by the Operations Manager.
• Receive and record supplier invoices, facilitating further procurement and finance processing.
• Manage petty cash replenishment and control as per company policies and procedures.
• Assume Help Desk Coordinator duties when required.
• Perform additional tasks assigned by the direct manager.

Qualifications and Experience

• Possess a Diploma or Bachelor's degree.
• Bring a minimum of three years of experience in a similar document control role.