Document Controller

About the Organisation

BYLOR, a joint venture between Bouygues Travaux Publics and Laing O'Rourke, is undertaking the main civil engineering works for the Hinkley Point C project valued at over £2.8 billion. The company is advancing industry standards through innovation and technology, exemplified by achieving the largest continuous concrete pour in the UK at 9,000m3. This role offers a chance to contribute to a pioneering organisation making significant achievements.

Role Purpose

The Document Controller will handle all document control activities for BYLOR, assisting the Document Control Manager in implementing and maintaining the document control system effectively.

Responsibilities

• Register, dispatch, file, and archive formal documents accurately.
• Ensure compliance with document control requirements and assist in correcting deviations.
• Provide training on document control processes and electronic document management system (EDMS) tools to BYLOR staff and Providers.
• Implement system improvements directed by the Document Control Manager.
• Serve as the primary contact for document control queries from internal teams and Providers as delegated.
• Coordinate with Client's Document Control personnel on daily document control issues.
• Report issues and suggest enhancements regarding templates, registers, and EDMS tools to the Document Control Manager.
• Quality check documents before entry into the document control system and support corrections as needed.
• Assign unique document numbers and ensure proper metadata allocation.
• Manage EDMS workflows to maintain version control and handle reprographics requests.
• Prepare document transmittals and confirm receipt acknowledgements.
• File and archive documents following the Filing and Archive Plan to protect and preserve them while ensuring easy retrieval.
• Assist other departments with filing, archiving, and maintaining Working Files as guided by the Document Control Manager.
• Control access to master files and manage obsolete documents appropriately.
• Prepare and provide regular reports such as weekly and monthly updates as requested.

Qualifications and Competencies

• Previous administrative experience, preferably at least two years in similar document control functions (training available).
• Strong understanding of document control principles with an aptitude for managing related processes proactively.
• High attention to detail, meticulousness, and organizational skills.
• Effective communication skills and ability to collaborate with staff, providers, and clients.
• Proficiency in common software including Microsoft Word, Excel, and Adobe Acrobat Professional; training on EDMS provided.
• Familiarity with large construction projects and relevant documentation is advantageous.

Additional Information

Employment is directly with Laing O'Rourke or Bouygues Travaux Publics, offering competitive salary packages, private medical insurance, pension schemes, and annual leave. Some roles may include a company car allowance.

The position is primarily located at Hinkley Point C in Somerset, a region known for its picturesque countryside, coastline, and accessible transport links to Bristol, Exeter, and the M5 motorway.

BYLOR is committed to equal opportunity employment, promoting diversity without discrimination based on race, religion, gender, sexual orientation, age, marital or veteran status, or disability. Reasonable adjustments for candidates with disabilities will be accommodated during interviews upon request.