Dispatch Executive

Role Overview

As a Dispatch & Logistics Executive, you will oversee the management of both incoming and outgoing transportation activities. Your responsibilities include vehicle arrangement, transport coordination, freight negotiation, and ensuring the prompt movement of raw materials and finished products.

Key Responsibilities

• Coordinate and manage transportation requirements for inward and outward logistics.
• Arrange vehicles for shipping raw materials, finished goods, warehouse relocations, and customer deliveries.
• Communicate with transporters to check vehicle availability and obtain freight quotations.
• Analyze and negotiate freight charges before finalizing transportation contracts.
• Ensure timely vehicle dispatch to suppliers, factories, warehouses, and customers.
• Collaborate with suppliers, purchase, production, warehouse, and sales departments to streamline logistics processes.
• Track vehicle movement from collection to final delivery destination.
• Handle issues such as transport delays, vehicle breakdowns, shortage of vehicles, and urgent dispatch needs.
• Maintain a reliable network of transporters and backup vehicle providers.
• Keep detailed records of freight charges based on routes and transporters.
• Verify freight billing against negotiated rates and maintain dispatch documentation.
• Follow up on logistics documentation like LR/GR, POD, e-way bills, invoices, and delivery confirmations.
• Monitor loading/unloading times, waiting periods, and detention charges for transportation efficiency.

Required Skills and Experience

• Excellent communication and negotiation capabilities.
• Experience working with transporters and drivers.
• Familiarity with both local and interstate transportation regulations and operations.
• Strong coordination and follow-up skills to manage dispatch activities independently.
• Basic proficiency in Excel or Google Sheets for record keeping.
• Understanding of logistics documentation such as LR/GR, POD, and e-way bills.