Data Entry Operator

About the Role

We seek a meticulous Data Entry Executive to monitor inventory at our gold manufacturing unit. This position is vital for preserving precise digital records of raw gold, semi-finished products, and completed jewelry throughout the production cycle. Given the high value and need for traceability of precious metal stock, accuracy is essential.

Primary Duties

• Input and revise daily stock movements (including gold bars, findings, stones, and finished jewelry) into ERP or inventory management systems such as Tally, SAP, or proprietary jewelry ERP software.
• Log details regarding purity (karat), weights (gross, net, stone weights), and wastage for each production batch accurately.
• Keep stock ledgers updated for raw material allocated to craftsmen and received back post-manufacturing.
• Perform cross-verification of physical inventory against system data and promptly report any inconsistencies.
• Prepare regular stock reports on daily, weekly, and monthly bases for management review.
• Update product identification codes, tags, hallmark details, and barcode or QR code information.
• Support stock audits, physical counts, and reconciliation processes.
• Maintain paperwork for inter-departmental stock movements such as melting, casting, polishing, setting, quality control, and dispatch.
• Ensure confidentiality of sensitive gold inventory information at all times.
• Collaborate with production, purchasing, and accounting departments to confirm data integrity.
• Organize and file physical documents including vouchers, challans, and stock registers.

Qualifications and Requirements

• Educational minimum: Graduate degree in any field; commerce background preferred.
• Professional experience: 1 to 3 years in data entry, ideally within jewelry manufacturing, gold processing, or a related environment handling valuable inventory.
• Immediate availability or capability to join within short notice.
• Competent with MS Excel features such as VLOOKUP and Pivot Tables; familiar with ERP/inventory software usage.
• Strong numerical precision and focused attention to minute details critically important for handling purity and weight data.
• Basic knowledge of gold purity standards (24K, 22K, 18K), measurement units (grams, carats, tolas), and hallmarking procedures.
• High typing speed combined with accuracy.
• Trustworthy with a strong sense of confidentiality regarding sensitive stock data.
• Effective communication skills to interact with production staff.

Preferred Qualifications

• Previous work experience in jewelry manufacturing units or bullion trading businesses.
• Familiarity with BIS hallmarking standards and related compliance documentation.
• Experience using barcode or RFID-based inventory tracking systems.

Core Competencies

• Precision and attention to detail.
• Integrity and reliability.
• Effective time management.
• Basic analytical skills for reconciling stock data.