Construction Billing Engineer

Job Overview

We seek a meticulous Billing Engineer specialized in civil construction to oversee project billing activities including quantity estimation, measurement verification, and contractor billing. This role involves ensuring precise billing aligned with project contracts, maintaining cost monitoring, and coordinating with relevant teams to guarantee prompt bill submission and payment processing.

Key Responsibilities

• Prepare and submit Running Account (RA) bills, final bills, and client invoices according to contractual agreements.
• Verify and prepare contractor and subcontractor bills based on actual site measurements.
• Perform site measurements and document them in Measurement Books (MB) and detailed measurement sheets.
• Conduct quantity take-offs, Bills of Quantities (BOQs), and cost estimates utilizing civil and structural drawings.
• Cross-check executed quantities with approved drawings, BOQ items, specifications, and work orders.
• Collaborate with site engineers, project managers, consultants, and clients for measurement approvals and bill certification.
• Prepare reconciliation statements for materials such as cement, steel, and concrete where applicable.
• Track extra items, deviation statements, variation orders, and additional work claims.
• Maintain comprehensive records of work orders, approved bills, measurement sheets, and related documents.
• Monitor billing progress including certified amounts, pending bills, retention money, and payment status.
• Support in generating project cost reports and comparisons between budgeted and actual quantities.
• Ensure compliance with applicable contracts, billing procedures, and company policies.
• Coordinate with accounts and finance teams for invoice processing and payment follow-ups.

Required Qualifications and Skills

• Diploma or degree in Civil Engineering (Diploma / B.E. / B.Tech).
• Relevant experience of 2–5 years in civil construction billing and quantity surveying.
• Proficient in BOQ preparation, quantity surveying, Running Account bills, and final billing procedures.
• Ability to read and interpret civil, architectural, and structural drawings accurately.
• Familiarity with Measurement Books, rate analysis, quantity reconciliation, and handling variation claims.
• Competent with MS Excel and AutoCAD software.
• Experience with billing software or ERP systems is advantageous.
• Excellent communication, coordination, documentation, and problem-solving capabilities.
• Strong attention to detail to meet billing deadlines reliably.

Performance Indicators

• Accuracy and punctual submission of RA bills.
• Timely certification and processing of client and subcontractor bills.
• Precision in measurements and quantity calculations.
• Decrease in billing errors and rejected invoices.
• Prompt preparation of reconciliation statements and variation claims.
• Efficient monitoring of outstanding bills and receivables.