Buyer

About Swish Maintenance Limited

Swish Maintenance Limited is a Canadian family-owned enterprise operating since 1956, dedicated to ensuring clean, safe, and hygienic environments throughout communities coast to coast. The company supplies professional-grade, environmentally conscious cleaning products and equipment, covering a broad range of categories including hand hygiene, surface disinfecting, kitchen and laundry warewash, floor care, cleaning tools, safety equipment, PPE, and more. Swish values its people as central to its operations.

Role Overview

The Buyer is an essential part of the Purchasing team, responsible for managing and executing daily procurement duties to secure timely and cost-efficient product supply. This includes handling purchase orders, maintaining procurement data accuracy, fostering supplier relationships, supporting inventory availability, and enhancing operational processes.

Core Responsibilities

• Create and oversee purchase orders, including data entry, confirmation, and tracking estimated delivery times.
• Monitor outstanding orders and proactively engage to resolve delays or issues with shipments.
• Maintain precise product, supplier, and procurement information within the ERP system.
• Establish new product codes and ensure consistent data accuracy across purchasing platforms.
• Update internal teams and branches about order statuses and supply challenges.
• Communicate with suppliers regarding lead times, backorders, pricing, and availability.
• Support sourcing efforts by identifying alternative products and vendors when required.
• Contribute to managing supplier relationships concerning pricing, terms, and service quality.
• Assist Finance with inventory control initiatives and uphold thorough purchasing documentation including price and supplier records.
• Leverage data and reporting tools to promote operational efficiencies.
• Collaborate cross-functionally with Sales, Operations, and Warehouse departments to maintain product accessibility.
• Engage in continuous process improvements and participate in departmental projects.
• Perform additional duties as assigned.

Qualifications and Experience

• Post-secondary education in Business, Supply Chain, or a related discipline is preferred; equivalent professional experience will also be considered.
• 3 to 5 years of experience in purchasing, procurement, or a closely related field.
• Familiarity with ERP software systems, such as Epicor, is advantageous.
• Excellent organizational skills capable of managing multiple priorities effectively.
• Strong verbal and written communication skills for interaction with suppliers and internal teams.
• Highly detail-oriented with robust problem-solving capabilities.
• Proficient computer skills including advanced use of Microsoft Excel and Google Suite.

Compensation and Benefits

• Competitive salary between $50,000 and $70,000 annually, based on experience and skills.
• Eligibility for an annual performance-based bonus.
• Starting leave of three weeks' vacation.
• Immediate enrollment in company-paid Extended Health and Dental insurance plans.
• Company contributions to a Registered Retirement Savings Plan (RRSP).
• Access to Employee and Family Assistance Program (EFAP).
• Recognition program rewarding outstanding contributions and performance.
• Access to numerous employee discounts across various sectors including home, wellness, travel, and fashion.
• Opportunities for ongoing training and career development within a leading industry brand.

Work Environment and Equal Opportunity

Position based at Swish’s location in Peterborough, Ontario. Swish is an equal opportunity employer dedicated to inclusive hiring practices and offering accommodations throughout the recruitment process as needed. A safe and secure workplace is maintained; therefore, background checks including criminal record screening and, if applicable, driving record verification will be conducted prior to employment.

Use of Artificial Intelligence

Swish employs AI tools to support initial applicant screening; however, final hiring decisions are exclusively made by human decision-makers, ensuring ethical and transparent recruitment.