Business Support & Documentation Specialist

About the Role

Omnia Ascent invites applications for a highly organized and proactive Business Support & Documentation Specialist based in Riyadh, Saudi Arabia. This versatile role involves assisting management and project teams by preparing diverse business documentation, company presentations, quotations, pre-qualification documents, and managing digital content.

Key Responsibilities

• Create and format official company letters, correspondence, and various documents with professionalism.
• Develop and update Quotations, Proposals, and Pre-Qualification (PQ) documentation accurately.
• Maintain and prepare company Profiles, Presentations, and Marketing Materials to support branding and marketing efforts.
• Design company materials such as ID Cards, Business Cards, and Email Signatures.
• Organize and manage documents using Microsoft Word, Excel, and PowerPoint efficiently.
• Generate professional Excel reports, trackers, templates, and other spreadsheets.
• Contribute basic graphic design and document layout support through software like CorelDRAW, Adobe Photoshop, and InDesign.
• Assist in managing and updating the company’s LinkedIn and Instagram social media platforms.
• Keep digital folders, templates, company files, and records well-organized for easy access.
• Respond promptly to urgent documentation needs of management and project teams.
• Ensure thorough accuracy, professional formatting, and readiness of all documents for submission deadlines.
• Coordinate internally with management and project teams to gather necessary information for document completion timely.

Candidate Requirements

• Two to four years of relevant experience, ideally in construction, contracting, engineering, or technical firms.
• Highly skilled in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Familiarity and working knowledge of CorelDRAW, Adobe Photoshop, and InDesign for basic graphic design tasks.
• Strong command of English in both writing and speaking.
• Excellent organizational abilities and effective communication skills.
• Capacity to handle multiple assignments and urgent requests simultaneously with efficiency.
• Proactive, detail-focused, and responsible work ethic.
• Ability to work autonomously with minimal supervision.
• Advanced skills in document formatting and professional presentation design.

Additional Information

This is a multifunctional office role that supports both management and project operations with a significant emphasis on business documentation and company presentation. The ideal candidate is hands-on, reactive, highly organized, and capable of managing diverse business support tasks from start to finish.

Location: Riyadh, Saudi Arabia

Position: Business Support & Documentation Specialist