Billing Coordinator

About Epstein Becker Green

Established in 1973, Epstein Becker Green is a law firm situated at the convergence of workforce management, healthcare, and life sciences. The firm has offices in key markets nationwide and adopts an industry-specific approach to counseling, litigation, and regulatory matters. You will be part of dynamic teams emphasizing respect, inclusion, and pragmatic problem-solving, working from the start on impactful projects for a diverse client base ranging from startups to large enterprises.

Role Overview

The Washington, DC office is recruiting an experienced Billing Coordinator. This role involves overseeing the full billing cycle for designated attorneys, ensuring invoices comply with established content, timeliness, and formatting standards. The position also supports miscellaneous operations within the Finance Department.

Key Responsibilities

• Maintain comprehensive understanding of client agreements, discount policies, and preferences of lawyers and clients while managing end-to-end billing processes.
• Generate standard billing proformas monthly for review by responsible attorneys.
• Edit and approve invoices per attorney instructions and client billing guidelines, updating billing details in Elite 3E.
• Submit electronic invoices according to e-billing protocols, track acceptance, appeal rejected items, approve rates, and manage related processes.
• Address queries from lawyers, clients, and staff regarding client billing matters.
• Coordinate with attorneys to ensure timely billing procedures.
• Investigate issues related to proformas or billing inquiries.
• Prepare and dispatch monthly statements for outstanding invoices to clients.

Qualifications and Experience

• Bachelor's degree preferred but not mandatory.
• A minimum of five years' experience in a similar billing coordinator role, with preference for candidates from law firms or professional services.

Skills and Competencies

• Proficiency with 3E Financial System, e-Billing Hub, and Paperless Proforma.
• Familiarity with Microsoft Word, Excel, and Outlook.
• Strong analytical capabilities.
• Experience working with diverse e-billing platforms such as Legal Exchange, Serengeti, Counsel Link, Chubb, Tymetrix, and knowledge of LEDES file formats.
• Self-motivation and ownership in executing assigned tasks.
• Effective communication skills for interacting with legal and administrative staff.
• Ability to keep the Billing Supervisor updated on billing issues.
• Keen attention to detail and organizational skills.
• Capability to manage multiple tasks and priorities effectively within a fast-paced setting.
• Ability to work autonomously and within a team environment.

Physical Requirements

This role requires extended periods sitting at a desk working on a computer.

Compensation and Additional Information

The salary range for the position is USD 95,000 to USD 105,000 annually, with offers typically based on experience, skills, education, and applicable credentials. The compensation package includes a comprehensive employee benefits package and eligibility for a discretionary bonus. Epstein Becker Green is an equal opportunity employer and considers applicants with criminal histories in compliance with applicable fair chance laws.