Billing Assistant

Role Overview

Join a professional services company in Edinburgh as a Billing Assistant, responsible for managing the invoicing process to support seamless financial operations. This position ensures accurate and timely billing, contributing to effective account management.

Key Responsibilities

• Calculate proposed billing amounts proactively, including adjustments and write-offs, for partner approval.
• Draft and obtain approval for invoices, then dispatch them to clients or partners.
• Handle complex billing reconciliations and calculations, such as supplier bills, bill splitting, discounts, and allocation of disbursements.
• Oversee the complete advance billing process, facilitating smooth client-office financial transactions.
• Serve as the primary contact for billing-related inquiries, client questions, credit notes, and escalate complex issues appropriately.
• Liaise with Global Shared Services (GSC) or other offices regarding electronic billing, multi-payer scenarios, and miscellaneous tasks.
• Support the Billing Manager and Head of Finance with various ad-hoc assignments.
• Work collaboratively with Legal Administration teams to assist partners and clients through client reporting and other tasks.
• Maintain and update client billing information, enabling smooth handovers during absences.

Candidate Profile

• Highly meticulous with client data, invoice revisions, and billing calculations.
• Analytical aptitude for generating billing reports, reviewing data, and implementing corrective actions.
• Strong communication skills to engage effectively with diverse stakeholders.
• Problem-solving skills to efficiently address billing and VAT issues.
• Team-oriented with experience collaborating across different departments.
• Proactive mindset focused on identifying and applying process improvements for enhanced efficiency.
• Adaptable to changes in systems, processes, and role demands.
• Capable of prioritizing tasks and managing multiple duties under deadlines.
• Familiarity with financial software such as SAP S/4HANA, Concur, Service Now, E-Billing platforms, and MS EE Suite is advantageous.
• Up to 2 years of experience in accounting or billing, ideally within professional services or legal sectors.
• Basic understanding of local VAT regulations is preferred but not mandatory.
• Fluent English communication skills required.

Benefits and Additional Information

• Hybrid work arrangement: three days in-office, two days remote.
• Bonus scheme eligibility.
• Private medical coverage.
• Income protection insurance.
• Pension scheme.
• Critical illness insurance coverage.

Inclusivity Statement: This employer values diversity and inclusion, welcoming candidates from all backgrounds. Reasonable accommodations can be provided during recruitment to support applicant success.