Bid Coordinator

Overview

This role presents an opportunity to join COS, a rapidly expanding family-run Australian company dedicated to maintaining the health, safety, and productivity of Australian workers, patients, and students by providing vital products. COS commits 1% of its total revenue to support Australians through the Lyone Foundation.

Position Summary

Reporting to the Bids and Contracts Manager, the Bid Coordinator manages the complete bid lifecycle for a portfolio of customer tenders and proposals. The role requires working closely with internal teams to create high-quality, compliant submission documents while ensuring timely delivery and coordination of all bid activities.

Key Duties

• Manage the full tender process to aid sales efforts in acquiring and retaining contracts.
• Handle incoming bid requests and coordinate collaboration among Sales, Pricing, Subject Matter Experts, and Contracts teams.
• Prepare customized and compliant tender responses tailored to meet client requirements and strategic objectives.
• Ensure timely and compliant submission of tenders through designated portals or electronic means.
• Oversee bid schedules to guarantee all contributions are completed and submissions are accurate and punctual.
• Participate in enhancing bid content, procedures, and templates for continuous improvement.

Candidate Profile

• Demonstrable experience in bid coordination, tender response, or proposal generation.
• Familiarity with structured procurement processes, such as those found in government, corporates, or regulated sectors.
• Strong skills in stakeholder management and cross-team cooperation.
• Proficiency with advanced Microsoft Office tools; experience with AI-based tools is advantageous.
• Excellent organizational and project management capabilities.

Benefits

• Hybrid flexible work arrangements.
• Annual incentive and reward programs.
• Ongoing training and opportunities for professional growth.
• Free access to mental wellness programs.
• Additional paid leave benefits including birthday and parental leave.
• Free onsite parking and convenient location.
• Employee discounts on the full product range.
• Engagement in community service and charity initiatives.
• Options for Salary Sacrifice/Novated Lease on electric vehicles.

About COS

Established in 1977, COS is Australia's largest nationally owned office products company employing over 750 people nationwide. The company values passion, results-orientation, innovation, service excellence, self-reflection, and family spirit, striving to keep Australians healthy, safe, and productive. COS proudly contributes over $20 million to communities via the Lyone Foundation.