Bid Coordinator

About Purcell and the Role

Purcell, an award-winning, employee-owned architectural and heritage consultancy, seeks a creative Bid Coordinator passionate about architecture to join its Oxford studio. The role involves close collaboration with partners and the work-winning teams to manage the project lifecycle of bids, supporting strategic objectives and industry positioning.

Our bids team values continuous improvement and learning, fostering a collaborative and supportive atmosphere. This role is fast-paced, full-time, requiring the ability to perform under pressure, meet tight deadlines, and manage multiple submissions with various stakeholders, each with unique needs and timelines.

Purcell is an international practice with around 350 staff across UK, Hong Kong, and Australia, celebrated for heritage excellence and a commitment to diversity, employee ownership, and innovative architecture.

Responsibilities

• Build and maintain strong working relationships with internal stakeholders to develop proposals and presentation materials.
• Manage the complete bid process, ensuring compliance with established procedures.
• Produce professional bid submissions using Adobe Creative Suite, especially InDesign, with a strong focus on consistency and accuracy, including meticulous proofreading.
• Design bid and tender layouts, gather relevant images and graphics for submission packaging.
• Maintain internal bid libraries and organize documentation such as staff CVs, project case studies, and photographs per practice standards.
• Analyze bid outcomes and share insights with involved stakeholders to refine bid strategies.
• Demonstrate initiative by implementing process improvements and efficiencies.
• Collaborate closely with business development and marketing teams on related projects.

Essential Qualifications and Skills

• Proficiency in Adobe InDesign.
• Strong organizational ability and time management skills to handle competing deadlines.
• Exceptional written and verbal communication with high attention to detail.
• Ability to interact across all levels of seniority and adapt communication styles accordingly.
• Experience managing high-value bids.

Desirable Attributes

• Prior experience coordinating or managing bids.
• Graphic design capabilities.
• Familiarity with procurement portals.
• Background in architecture or construction sectors.

Additional Information

The job description serves as a guideline for expected duties; it is not exhaustive and may evolve with organizational needs.

Purcell encourages candidates with enthusiasm and willingness to learn to apply, promoting inclusiveness and diversity.

Applicants may use their preferred names during the recruitment process. The company fosters kindness, respect, authenticity, and inclusivity for all employees.

Due to high application volume, personal feedback is not provided. Applicants not contacted within 6 weeks are considered unsuccessful but are encouraged to explore future opportunities.

As global leaders in heritage and conservation, Purcell is dedicated to equal opportunity, reflecting society’s diversity and supporting employee ownership culture that celebrates differences.

Benefits

• Flexible, hybrid working with minimum 3 days in-office and up to 2 days remote.
• Annual leave increasing with tenure.
• Life insurance coverage.
• Financial support for studies including paid study leave.
• Sabbatical options.
• Employee assistance programs.
• Season ticket loans.
• Cycle to work scheme.
• Virtual GP services.
• Subscription fee coverage.
• Company outings.
• Volunteering schemes.
• Enhanced opportunities for learning and development.