Assistant Tender Manager

About the Role

We are seeking a dedicated Assistant Tender Manager to support the identification, preparation, and submission of tenders primarily in the IT and hosting domain. This role involves managing tender documents and ensuring compliance with government procurement standards while collaborating with internal teams and external stakeholders.

Key Responsibilities

• Identify and monitor relevant tenders across platforms such as GeM, eProcurement portals, PSU, government, and enterprise RFPs.
• Analyze tender requirements focusing on cloud hosting, VPS, dedicated servers, data center services, and managed IT services.
• Evaluate eligibility criteria, technical feasibility, and profitability of tenders.
• Prepare comprehensive tender submissions including technical proposals highlighting infrastructure, uptime SLAs, and security features, alongside commercial bids and pricing strategies.
• Liaise with technical, sales, and finance teams to compile and align tender documents.
• Maintain thorough documentation including company credentials, certifications, past project references, and required legal/financial paperwork.
• Ensure strict adherence to government procurement norms and tender deadlines.
• Coordinate with technical teams to define hosting architecture and emphasize USPs such as 99.95% uptime, global server locations, and 24/7 support availability.
• Engage with authorities for clarifications, participate in pre-bid meetings and negotiations, and develop strong relationships with government departments and enterprise clients.
• Craft competitive pricing models based on market trends, cost structure, and long-term contracts, and identify opportunities for upselling offerings like cloud upgrades and managed services.
• Monitor the status of bids, handle contract finalization and client onboarding, and maintain MIS reports charting tender outcomes.

Desired Skills and Competencies

• Sound understanding of cloud hosting technologies including AWS, VPS, and dedicated servers.
• Familiarity with data center operations and basic networking concepts.
• Experience navigating government tender portals such as GeM, CPPP, and other state e-tender platforms.
• Proficiency in preparing RFP/RFQ documentation and comprehending government procurement processes.
• Strong analytical thinking paired with meticulous documentation practices.
• Excellent communication and negotiation skills.
• Ability to manage time effectively to meet stringent deadlines.

Educational and Experience Requirements

• Graduate or postgraduate degree, preferably in IT, Business, or Engineering fields.
• 2 to 6+ years of experience in tendering, ideally related to IT or hosting services.
• Prior exposure to the IT services, cloud, or hosting sectors is advantageous.
• Experience with enterprise or government contracts and a solid grasp of SLAs, uptime guarantees, and hosting performance metrics is preferred.