Assistant Manager HR Operations & Administration

About the Role

We seek a detail-focused, highly organized Assistant Manager for HR Operations & Administration to oversee vital HR processes and administrative functions within the company. This role emphasizes ensuring flawless payroll execution, maintaining HRIS/HRMS systems, managing the employee lifecycle, handling HR data accurately, supporting compliance, and managing vendor and administrative tasks.

Key Responsibilities

• Manage full-cycle monthly payroll operations coordinating with Finance and related stakeholders, verifying attendance, leaves, salary changes, incentives, expense reimbursements, deductions, and other payroll-related components.
• Liaise with payroll providers and internal teams for prompt and accurate salary disbursement while addressing employee queries about payroll matters confidentially and complying with statutory obligations.
• Administer and update employee information within HRIS/HRMS platforms, ensuring comprehensive and precise records including onboarding data, organizational hierarchies, attendance, and leave.
• Coordinate with HR system vendors for troubleshooting, enhancements, and process automation; conduct audits to maintain data integrity and generate management reports and dashboards as necessary.
• Oversee HR operational aspects throughout the employee journey such as joining formalities, confirmations, transfers, salary revisions, promotions, and exits, maintaining policy-compliant documentation.
• Drive continuous improvement of HR operational procedures and standard operating protocols, exploring automation opportunities and assuring adherence to timelines for all HR activities.
• Support HR compliance audits by providing required documentation and reports while ensuring rigorous confidentiality of employee information.
• Manage daily administrative activities to support smooth office operations and address facility and infrastructure needs efficiently and cost-effectively.
• Serve as the main point of contact with vendors supplying office facilities, housekeeping, security, transport, maintenance, and supplies; oversee performance, contracts, invoicing, and timely payments.
• Ensure the upkeep of office infrastructure through regular maintenance coordination, inventory management, and addressing operational escalations promptly.

Preferred Skills and Experience

• Expertise in HR operations, payroll processes, and employee lifecycle management.
• Proficiency in HRIS and HRMS administration, attendance, and leave management systems.
• Demonstrated vendor management and stakeholder coordination skills.
• Strong grasp of HR documentation practices, operational efficiencies, and reporting analytics.
• Excellent interpersonal and communication capabilities, coupled with keen attention to detail and problem-solving aptitude.
• Ability to multitask and effectively prioritize multiple responsibilities and stakeholders.

Qualifications & Experience

• Bachelor's degree in Human Resources, Business Administration, Management, or a similar field is mandatory.
• MBA or PGDM in Human Resources or a related specialization is advantageous.
• A minimum of 5 to 8 years' experience in HR operations, payroll administration, HRIS/HRMS management, employee lifecycle processes, administrative functions, and vendor management.
• Experience managing both HR operational and administrative domains is highly desirable.

Additional Information

Paperchase Accountancy has established itself over 30+ years as a trusted partner in the hospitality industry, working with premier restaurants globally. They utilize advanced accounting software and maintain a secure server farm, ensuring proprietary data management and compliance.

The position is based in Ahmedabad, India, and requires managing multiple facets of HR and administration for the organization, contributing to smooth business operations and compliance.