Assistant, HR Operations & Administration

Role Overview

This position supports the core HR operational tasks and ensures smooth management of governmental compliance, employee benefits, and administrative services. The incumbent plays a vital role in guaranteeing adherence to Saudi labor laws, providing timely services, and boosting employee satisfaction aligned with company policies.

Key Responsibilities

• Collaborate with the Government Relations Officer to facilitate processing of visas, Iqamas, renewals, exit and re-entry permits, and other related documentation efficiently.
• Ensure full compliance with Saudi labor, immigration, and other regulatory frameworks.
• Handle employee transactions via government platforms such as Muqeem, Absher, and Qiwa.
• Manage employee registration, deregistration, and monthly GOSI contributions with accuracy and punctuality.
• Reconcile GOSI data to ensure consistency between HRIS and official records.
• Prepare detailed GOSI reports and provide supporting documents for finance, audit, and other teams.
• Register eligible staff under appropriate HRDF programs and maintain proper documentation for reimbursement submissions.
• Act as the contact point for employee medical and life insurance, coordinating policy issuance, renewals, claims, and employee communications on benefits.
• Oversee employee air-ticket allocations for business travel, onboarding, leave, and final exit by coordinating with authorized travel vendors.
• Maintain comprehensive records of ticket usage and employee travel benefits.
• Compile and verify monthly payroll inputs including new hires, terminations, deductions, overtime, allowances, and attendance data, ensuring prompt submission to Payroll.
• Ensure payroll documentation is thorough, accurate, and audit-ready.
• Liaise with Payroll and Finance departments to resolve discrepancies and respond to payroll queries.
• Support general HR administration such as issuing employee IDs, handling onboarding and exit paperwork, and maintaining personnel records.
• Coordinate outsourced and contract staffing as per approved requirements, following up with vendors on timely service delivery.
• Maintain precise employee information within the HR system related to assigned duties.
• Participate actively in audits, prepare reports, and manage documentation for Government Relations, GOSI, HRDF, insurance, payroll, and HR administration areas.
• Drive improvements by identifying process efficiencies, enhancing controls, reducing costs, and increasing transparency in HR operations.

Required Qualifications and Skills

• Bachelor's degree in Human Resources, Business Administration, or a related discipline.
• Minimum of three years' experience in HR operations, administration, or recruitment support roles.
• Familiarity with attendance systems alongside HR operational processes.
• Basic knowledge of recruitment, onboarding, payroll administration, and employee relations.
• Strong organizational, coordination, and administrative capabilities.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to handle multiple priorities within a dynamic environment.
• Excellent communication and interpersonal skills.
• Preferred knowledge of HR systems and Saudi labor law compliance.

What We Offer

• Opportunities for career advancement through structured training, mentorship, and cross-functional development.
• Engaging work contributing to initiatives on food security, sustainability, and digital transformation.
• An inclusive culture prioritizing collaboration, idea sharing, and team success.
• Competitive salary package with comprehensive medical and life insurance benefits, and programs supporting work-life balance.
• Access to innovative technology, automation, and modern operational practices promoting excellence.