Assistant Business Manager

Role Overview

The Assistant Business Manager is pivotal in guaranteeing smooth day-to-day organizational functions through effective management of administrative duties, financial coordination, employee supervision, and facilitating internal communications.

Primary Responsibilities

• Manage daily office operations along with administrative processes to ensure seamless workflow.
• Organize meetings, appointments, and maintain the company’s scheduling system.
• Oversee inventory of office supplies, maintain facilities, and liaise with vendors.
• Ensure adherence to company policies, procedures, and proper documentation standards.
• Monitor and manage Accounts Payable and Accounts Receivable functions.
• Review bookkeeping activities and reconcile financial data for accuracy.
• Support budget preparation and departmental expense tracking.
• Collaborate with accountants regarding invoicing, payroll operations, and financial statements.
• Act as a communication bridge between staff members and senior leadership.
• Prepare and oversee official correspondence, reports, and minutes of meetings.
• Manage sensitive documents confidentially and maintain well-ordered records.
• Address and resolve administrative issues within the workplace promptly.
• Support recruitment processes including scheduling interviews and assisting with onboarding.
• Contribute to employee training and orientation initiatives.
• Track attendance, monitor staff performance, and maintain workplace discipline.
• Assist in implementing employee performance assessments and engagement activities.

Desired Skills and Qualifications

• Strong abilities in organization and handling multiple tasks simultaneously.
• Basic to intermediate knowledge in finance and bookkeeping practices.
• Excellent communication skills, both verbal and written.
• Leadership capabilities with experience in managing teams.
• Proficiency in MS Office, Google Workspace, and familiarity with ERP/CRM software platforms.

Performance Metrics

• Operations: Attainment of 95% or higher task completion rates according to schedules.
• Finance: Accuracy in managing Accounts Payable/Receivable and timely reconciliations.
• Communication: Prompt responsiveness to internal communications.
• Human Resources: Efficient onboarding processes and accurate attendance records.
• Compliance: Maintaining zero errors or omissions in policy adherence and documentation.