AMI Coordinator (Saudi Nationals)

Overview

The AMI Operations & Medical Education Coordinator plays a crucial role in facilitating medical education initiatives, scientific events, and operational tasks. Responsibilities encompass organizing comprehensive event logistics, arranging travel, liaising with vendors, managing contracts and compliance, budgeting, and administrative duties, all aimed at ensuring efficient and compliant project completion.

Key Responsibilities

• Plan and coordinate medical education activities, workshops, and congresses from inception to delivery.
• Handle travel arrangements including flights, accommodations, visas, local transfers, and itineraries for faculty, healthcare professionals, and internal teams.
• Oversee faculty engagement, including invitations, registrations, contract negotiations, and ongoing communications.
• Manage interactions with vendors, prepare quotations, process purchase orders, invoices, and oversee event-related outputs.
• Support processes related to compliance, legal, finance, procurement, and medical approvals.
• Maintain project schedules, tracking tools, budgeting, reporting, and document management for all events.
• Coordinate content preparation, presentations, and event logistics seamlessly.
• Assist in financial monitoring, reporting, and final reconciliation after events.
• Ensure thorough documentation and effective utilization of corporate systems such as Salesforce, Veeva Vault, PRISM, among others.

Qualifications

• Bachelor’s degree in Business Administration, Healthcare Administration, Marketing, Event Management, or similar disciplines.
• At least 5 years professional experience in operations, project coordination, medical education, or event management.
• Proven ability to manage both local and international events, including travel logistics, vendor relations, and procurement activities.
• Proficiency in advanced Microsoft Excel and PowerPoint.
• Strong English communication skills, both verbal and written.
• Prior experience in a multinational healthcare or pharmaceutical environment is advantageous.

Core Competencies

• Excellent organizational and event management capabilities.
• High attention to detail and strong multi-tasking skills under tight deadlines.
• Effective collaboration with stakeholders and vendors.
• Problem-solving aptitude paired with strong execution and communication skills.
• Demonstrated professionalism, responsibility, and ability to maintain confidentiality.