Administrative Coordinator

Role Overview

The Administrative Coordinator position is pivotal in maintaining smooth operations, optimizing costs, and ensuring a safe working environment within the organization. This role encompasses management across seven key operational domains.

Key Responsibilities

• Supervise daily housekeeping activities to uphold cleanliness standards, manage hygiene supply levels, and schedule periodic deep cleaning sessions.
• Arrange and oversee event logistics including setup of audiovisual equipment, catering services, and post-event tidying.
• Monitor stationery and packing material consumption, control inventory, and coordinate specialized corporate printing tasks.
• Conduct audits focusing on kitchen and cafeteria hygiene and food safety, monitor meal quality, and maintain kitchen appliances.
• Manage vendor relationships by sourcing providers, negotiating service level agreements, and evaluating vendor performance.
• Process billing by cross-checking invoices with delivery documents, entering bills into the ERP system, and facilitating final finance approvals.
• Oversee security protocols by organizing guard deployments, implementing visitor access controls, supervising CCTV systems, and handling emergency management.