Administrative Assistant

About the Company

We are seeking an organized and experienced Administrative Assistant to join our team on a contract basis for one year in Doha, Qatar.

Role Overview

• Position is a one-year contract located in Qatar.

Key Responsibilities

• Offer administrative and coordination assistance to heads of departments and senior leaders.
• Handle calendars, meetings, appointments, travel plans, and other administrative necessities.
• Compose, review, and edit correspondence, reports, presentations, and business-related documents.
• Maintain precise, orderly, and confidential records and documentation.
• Manage office administration including supplies, equipment, and support services.
• Organize meeting logistics such as venues, setups, catering, technology, agendas, and necessary materials.
• Prepare and distribute meeting minutes promptly, tracking follow-up actions.
• Facilitate communication and collaboration across departments and with external stakeholders.
• Support event planning and coordination for workshops, meetings, and departmental activities.
• Coordinate event logistics including scheduling, venues, materials, and participant communication.
• Liaise with internal teams and external providers for smooth event execution.
• Gather, compile, and consolidate information for supporting reports and presentations.
• Help prepare reports, statements, presentations, and regular management updates.
• Ensure all documentation is accurate, consistent, confidential, and professionally presented.
• Adhere to organizational policies, procedures, and standard operating workflows.
• Contribute to improving administrative processes, aiming at better efficiency, productivity, service quality, and cost savings.
• Carry out other relevant tasks as delegated by management.

Qualifications and Experience

• Possess a High School Diploma or an equivalent qualification.
• Have at least three years of relevant experience in administration, executive assistance, office coordination, or related areas.

Required Skills

• Excellent organizational, planning, coordination, and time management capabilities.
• Strong verbal and written communication proficiency.
• Advanced skills in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
• Expertise in documentation, reporting, records management, and administrative coordination.
• Ability to effectively handle multiple tasks, deadlines, and interact with diverse stakeholders.
• Strong aptitude for meeting organization, scheduling, event management, and logistical coordination.