Administrative Assistant (Entry-Level)

Overview

We are seeking an energetic and well-organized Administrative Assistant at the entry or assistant level to contribute to smooth business functioning across departments at our Munich office. This full-time role involves supporting managerial and team staff with various clerical tasks, managing documentation, coordinating schedules, and facilitating overall office operations in a professional setting.

Key Responsibilities

• Deliver daily administrative support to managers and colleagues.
• Organize meetings, appointments, and calendar management.
• Prepare and maintain business-related documents, reports, and records with accuracy.
• Handle email, phone, and internal communications professionally and promptly.
• Perform timely data entry and update corporate databases.
• Assist with travel planning, meeting arrangements, and occasional event organizing.
• Support onboarding procedures and various administrative workflows.
• Collaborate with internal teams to ensure smooth operational processes.
• Safeguard confidential information pertaining to the company and employees.
• Execute other administrative responsibilities as assigned.

Qualifications

• A degree, diploma, or equivalent qualification in Business Administration, Office Administration, Management, or related fields. Equivalent practical experience is acceptable.
• Prior experience in administrative roles is beneficial but not mandatory.
• Competent in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Strong organizational and time management capabilities.
• Detail-oriented with high accuracy.
• Excellent communication skills, both written and verbal.
• Ability to handle multiple tasks efficiently and set priorities.
• Positive mindset with eagerness to learn and grow professionally.
• Capable of working autonomously as well as part of a team.
• Proficient in English; German language knowledge is advantageous but optional.