Administrative Assistant

Company Overview

Measurement Methods Technology (MMT) is a Saudi Arabian enterprise specializing in test and measurement instruments, industrial technologies, and advanced technical solutions. The company prioritizes high-quality products, professional services, and robust customer relations combined with operational excellence.

Role Overview

We seek an organized, proactive Administrative & Executive Assistant to support the General Manager and oversee daily office activities. This role demands multitasking, communications, and coordination across departments to ensure smooth business functioning.

Key Responsibilities

• Provide direct administrative and executive assistance to the General Manager including managing calendar appointments, business communications, and meeting arrangements.
• Draft professional emails, reports, presentations, and letters and relay regular progress updates to management.
• Organize office documentation, confidential files, and handle incoming correspondence, redirecting queries appropriately.
• Follow up on assigned tasks ensuring timely completion and support daily office operations.
• Monitor customer payment statuses, initiate follow-ups on outstanding receivables, coordinate with accounting, and escalate payment issues when necessary.
• Register and update customer details within internal ERP systems such as Odoo, and manage customer documentation for external platforms ensuring accuracy and confidentiality.
• Liaise with sales engineers, customers, purchasing, accounting, and management to synchronize departmental activities and resolve pending administrative matters.
• Communicate with suppliers for order status, manage shipment follow-ups, and coordinate with purchasing to confirm timely processing.
• Prepare routine administrative reports (daily, weekly, monthly), oversee correspondence filing systems and assist with travel and meeting arrangements.

Qualifications & Skills

• Diploma or Bachelor’s degree in Business Administration, Management, or a related discipline.
• Prior experience in administrative support, executive assistance, or office coordination is advantageous.
• Proficient in English (both written and oral) and strong command of Arabic.
• Experienced with Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
• Familiarity with ERP software, especially Odoo, is preferred.
• Understanding of customer accounts management, invoicing, and payment follow-up processes.
• Excellent organizational skills with an aptitude for multitasking and problem-solving.
• Strong communication, coordination, and follow-up capabilities with attention to confidentiality and professionalism.
• Ability to work autonomously and efficiently prioritize workload to meet deadlines.

Work Environment and Benefits

• Supportive and professional workplace atmosphere.
• Opportunity to interact directly with senior management and engage in core business operations.
• Career advancement and professional development prospects.
• Competitive salary reflecting qualifications and experience.

Other Details

Location: Al Khobar, Saudi Arabia
Employment Type: Full-Time, On-Site