Administrative Assistant

About AtkinsRéalis

AtkinsRéalis is a leading engineering and nuclear services organization dedicated to creating sustainable solutions that integrate people, data, and technology. We aim to transform global infrastructure and energy systems for a better future.

Role Purpose

We are looking for a highly organized and proactive Administrative Assistant (Saudi National) to deliver comprehensive administrative and clerical support to project teams and leadership. This role is pivotal in ensuring efficient daily office operations, document management, meeting coordination, and assistance with various administrative tasks.

Key Responsibilities

• Provide thorough administrative assistance to managers and project teams.
• Arrange and coordinate meetings, appointments, and conference calls.
• Prepare, edit, and maintain correspondence, reports, presentations, and business documentation.
• Manage calendars and reserve meeting spaces.
• Organize travel plans, accommodations, and necessary visa paperwork when required.
• Handle phone calls, emails, and visitor inquiries with professionalism.
• Maintain accurate filing systems, electronic and physical records.
• Assist with collecting timesheets, processing expense claims, and handling purchase requests.
• Support onboarding processes for new hires and visitors.
• Collaborate with HR, Finance, IT, and Procurement departments.
• Monitor office supply levels and coordinate procurement activities.
• Maintain confidentiality of sensitive information.
• Help with organizing company events, workshops, and team-building activities.
• Perform additional administrative tasks as assigned.

Requirements

• Must be a Saudi National.
• Diploma or Bachelor's degree in Business Administration, Management, or related fields.
• Between 1 and 3 years of experience in administrative support, office coordination, or secretarial roles.
• Fresh graduates with strong organizational capabilities may also apply.
• Proficiency with Microsoft Office 365 suite including Word, Excel, PowerPoint, Outlook, and Teams.
• Strong verbal and written communication skills in Arabic and English.
• Excellent multitasking abilities and attention to detail with the ability to meet deadlines.
• Professional conduct, discretion, and customer-focused mindset.

Preferred Skills

• Experience in engineering, construction, or project-based environments is advantageous.
• Familiarity with document control and record management standards.
• Knowledge or experience using ERP systems such as SAP or Oracle is beneficial.

What We Offer

• Chance to contribute to world-class infrastructure and engineering projects.
• Career advancement and professional growth opportunities.
• A collaborative, inclusive workplace environment.
• Competitive pay and benefits package.

Additional Information

AtkinsRéalis is dedicated to fostering an inclusive work environment and encourages qualified Saudi Nationals passionate about Vision 2030 objectives to apply.