Administrative Assistant

Job Overview

We are seeking a dedicated Administrative Assistant to offer comprehensive support to General Management and departmental operations. This role encompasses handling office administration tasks, documentation, procurement facilitation, attendance tracking, supplier collaboration, and overall office maintenance.

Responsibilities

• Handle all administrative communications including emails, phone calls, correspondence, filing, and document management.
• Keep precise records and ensure organized filing of company and staff documents.
• Collaborate with maintenance, suppliers, housekeeping, and other departments for smooth office functioning.
• Track and manage office supplies, inventory, and accommodation details; organize restocking as needed.
• Verify invoices and payment documents, coordinating with the Accounts team to facilitate proper transactions.
• Create purchase requests within the ERP system, manage procurement documentation, and follow up on approvals and delivery timelines.
• Generate and maintain daily attendance reports from the employee attendance system.
• Ensure confidentiality of sensitive company and employee data, while maintaining an orderly office environment.

Qualifications

• Bachelor’s degree or an equivalent academic credential.
• Between two to four years of relevant experience in administration, procurement, accommodation, facility management, or maintenance coordination.
• Proficient computer skills, especially advanced capabilities in MS Word and MS Excel.
• Experience with ERP and procurement systems is required; specifically, familiarity with SAP is essential.