Administrative Assistant

About LWYD Interactive

LWYD Interactive (Look What You’ve Done) is a creative collective of strategists, designers, storytellers, and technologists dedicated to shaping and evolving brands. Their comprehensive approach spans across brand strategy, verbal and visual identities, content creation, and creative communications. The company supports brands through critical growth phases and strategic transformations, promoting a culture of curiosity, open-mindedness, continuous learning, and straightforward collaboration. A positive, engaging atmosphere filled with smiles and laughter characterizes the company’s workplace.

Role Overview

The Office Administrator will ensure the efficient operation of daily office functions, providing essential administrative support, managing vendor relationships, overseeing facility upkeep, and maintaining an organized and welcoming office environment.

Key Responsibilities

• Oversee daily administrative and office operations to maintain smooth workflow.
• Liaise with vendors responsible for housekeeping, security, maintenance, pantry services, and office supplies.
• Keep track of office inventory and facilitate prompt ordering of stationery and other necessary items.
• Manage courier services, handle incoming and outgoing mail, and maintain office documentation.
• Organize travel plans, hotel accommodations, and transportation for staff and guests as needed.
• Guarantee maintenance of office facilities and promptly address any repair requirements.
• Schedule and coordinate meeting room usage, office events, team meetings, and celebrations.
• Maintain comprehensive records including invoices, vendor contracts, and administrative reports.
• Oversee petty cash transactions, ensuring accurate documentation of expenses.

Qualifications

• Possess 1-2 years of experience in office administration, facility management, or equivalent roles.
• Demonstrate strong ability to coordinate effectively with various stakeholders and multiple vendors.