Administrative Assistant

Overview

We are seeking a skilled Administrative / Executive Support Coordinator to deliver thorough administrative and coordination assistance to senior leaders and a designated department. This position requires managing calendars, meetings, documentation, stakeholder engagement, reporting, event logistics, and ensuring confidentiality.

Key Responsibilities

• Provide comprehensive administrative and coordination aid to the department head and related functions.
• Oversee calendar management, appointments, meetings, correspondence, documentation, and travel plans.
• Organize meetings by preparing agendas, gathering materials, recording minutes, monitoring tasks, and ensuring timely follow-ups.
• Liaise with department heads, internal teams, and stakeholders to ensure timely completion of administrative and operational tasks.
• Compile and prepare reports, presentations, correspondence, and management updates.
• Monitor deadlines, key actions, requests, and deliverables with proactive follow-up.
• Facilitate support for departmental events, workshops, visits, meetings, and logistical needs.
• Provide administrative assistance to the Executive Office during critical operations and special projects.
• Maintain accurate and confidential records and documentation.
• Contribute to process improvement projects to boost administrative efficiency and service quality.
• Assist in special assignments and cross-functional initiatives as required.

Requirements

• Bachelor’s degree in Business Administration, Management, Office Administration or related disciplines.
• 3 to 5 years of experience in administrative or executive support roles or office coordination.
• Preferably experienced in supporting senior management or department heads.
• Skilled in coordinating across multiple departments and stakeholder groups.
• Demonstrated experience facilitating projects, events, meetings, and cross-functional tasks.
• Excellent communication skills in English, both written and verbal.
• Knowledge of Arabic is an advantage.
• Advanced skills in Microsoft Office Suite and other collaborative digital tools.
• Excellent organizational, planning, and time management capabilities.
• Strong attention to detail and accuracy.
• Ability to responsibly manage confidential information with discretion.
• Proactive mindset with excellent problem-solving and follow-up abilities.
• Capable of managing multiple priorities effectively in dynamic environments.