Administration Executive

Job Summary

We seek a dedicated Administration Executive to join Parveen Industries Pvt. Ltd. located in Navi Mumbai. Reporting to the Deputy General Manager of HR, this role involves overseeing various administrative and facility management tasks, ensuring smooth office and plant operations.

Key Duties and Responsibilities

• Supervise daily housekeeping to maintain cleanliness across offices, plant areas, washrooms, and common spaces, using checklists to track completion and ensuring hygiene standards.
• Manage attendance systems including biometric machines, troubleshoot issues in coordination with HR and IT, and support attendance corrections and reporting.
• Oversee security staff scheduling, monitor manpower deployment at critical points, liaise with security agencies for discipline and replacements, maintain visitor management procedures, and keep accurate security records.
• Ensure proper functioning and upkeep of office and plant facilities, coordinate maintenance tasks such as electrical, plumbing, HVAC, and civil work, liaise with vendors for timely services, and maintain records of maintenance and service contracts.
• Coordinate contract labor deployment and attendance, keep records of manpower and compliance, manage contractor communications regarding manpower needs, absenteeism and discipline.
• Assist in organizing and monitoring training programs according to the annual calendar, maintain detailed records of attendance and training feedback, and collaborate with trainers and department heads for scheduling.
• Collect and verify overtime data department-wise with supervisors before submitting to HR/payroll, maintain monthly overtime reports, and ensure timely documentation.
• Handle routine banking administrative tasks including deposits, documentation, cheque handling, and coordination with finance and banks.
• Plan and manage company events and employee engagement activities by coordinating venues, logistics, vendors, and departmental collaboration, maintaining event records and expenditures.
• Maintain registers, checklists, MIS reports for administration, procure consumables, coordinate vendor services, assist in audits and inspections, and undertake other tasks assigned by management.

Qualifications and Experience

• Graduate in any discipline; preference for diploma or degree in HR, Administration, or related fields.
• 3 to 6 years of relevant experience in administration, facility management, or HR administration, ideally within manufacturing or industrial sectors.
• Proficient in MS Excel, Word, and basic HR or attendance systems applications.

Key Skills and Competencies

• Excellent coordination and follow-up capabilities.
• Strong communication and interpersonal skills.
• Ability to juggle multiple administrative tasks effectively.
• Vendor and contractor management expertise.
• Meticulous attention to detail and discipline.
• Good problem-solving and time management skills.
• Ability to work autonomously and collaborate across departments.