Admin Manager

Overview

The Admin Manager will supervise comprehensive administrative operations supporting both the Head Office and multiple construction project sites. This role involves direct oversight of office management, site administration, statutory compliance, vendor relations, and facility oversight within the construction industry context in Coimbatore, Tamil Nadu.

Key Responsibilities

• Manage daily office activities including front desk, inventory of supplies, utilities, and upkeep through AMC/maintenance contracts.
• Organize meetings for Managing Director and clients, document meeting minutes, and ensure timely follow-ups.
• Establish site offices and storage facilities at new construction sites, oversee labour camps and supervise Site Administrators and Time Keepers.
• Conduct visits to each operational project site at least twice a month and manage site demobilisation processes.
• Administer HR operations such as employee onboarding, exits, record keeping, and coordinate attendance submission for payroll.
• Ensure adherence to labour laws pertinent to construction including BOCW, CLRA, EPF, ESI, PT, LWF, and Minimum Wages; maintain necessary statutory registers.
• Validate subcontractor labour compliance prior to bill approvals.
• Maintain administrative asset registers with biannual verification against fixed asset records.
• Monitor insurance policies including Contractors All Risk and Workmen’s Compensation, initiate renewal actions 30 days prior to expiry, and manage claims processes.
• Supervise vehicle fleet management including allocation, logbooks, fuel control, maintenance scheduling, document validity, and driver management.
• Oversee vendor onboarding and evaluation for administrative services, ensure procurement via at least three quotations for expenditures above approval limit, and certify vendor bills for accounts.
• Maintain compliance calendar for licences and legal documents, liaise with government agencies, and manage original legal documents with expiry tracking.
• Maintain records and correspondence managing document control and inward/outward registers, prepare official communications for MD’s approval.
• Coordinate IT, communication infrastructure, CCTV functionality, and security agency management.
• Support Health, Safety, and Welfare functions including PPE provision, first-aid and fire equipment maintenance, hospital and ambulance arrangements, accident reporting, and welfare claims coordination.
• Handle travel arrangements, accommodation bookings, guest house management, and organize ceremonial events and festivals.
• Prepare and track annual and monthly budgets for administration across head office and project sites, explain budget variances over 10%, initiate cost-saving measures, and manage petty cash weekly.

Compensation

This position offers a monthly salary between 70000 and 75000 INR.