Admin Executive

Overview

The role requires effectively managing various administrative tasks to ensure smooth office operations, excellent employee welfare, and optimal facility management in a professional work environment.

Key Responsibilities

• Handle daily reception functions, providing a professional and hospitable front-office experience for employees and visitors. This includes visitor handling, call management, scheduling meetings, courier services, and collaboration with security and admin teams.
• Coordinate all travel logistics—both domestic and international—including bookings for flights, hotels, visas, forex, and ground transport. Manage employee travel queries, reimbursements, and corporate cab operations with vendor oversight for service quality.
• Manage employee welfare programs such as health insurance policy coordination, claim assistance, wellness initiatives, and annual health check-ups. Also oversee vehicle, asset, and marine insurance renewals and documentation, along with doctor tie-ups for employee consultations.
• Oversee facilities management and office administration, including housekeeping, pest control, plant maintenance, stationary supplies, seating arrangements, petty cash management, and workstation utilization data. Coordinate maintenance activities across civil, electrical, HVAC, plumbing, and carpentry domains.
• Manage cafeteria and pantry operations by supervising vendor relationships, ensuring food quality and hygiene compliance, and maintaining vending machines and drinking water provisions.
• Conduct vendor management activities such as onboarding, contract renewals, invoice verification, payment processing, performance monitoring, and expense tracking to uphold service standards and SLAs.
• Handle procurement of office supplies including stationery and housekeeping consumables, and support asset audits and inventory management.
• Support compliance efforts related to fire safety, emergency drills, security audits, and adherence to statutory requirements, ensuring workplace safety, visitor controls, emergency preparedness, and first-aid readiness.
• Assist with organizing employee engagement programs, corporate events, internal meetings, conferences, and facilitate logistics for VVIP visits.