Admin Executive

Overview

IVTEX Corporate Solutions Pvt. Ltd., based in Bhubaneswar, Odisha, is seeking a dedicated Admin Executive to oversee daily office administrative functions, employee coordination, documentation management, vendor interactions, and operational support for smooth business functions.

Key Responsibilities

• Supervise daily office administration to ensure efficient workplace operations.
• Maintain comprehensive records related to employee attendance, leaves, and movement logs.
• Liaise with HR and department managers to address employee requirements.
• Manage official communications including letters, emails, couriers, and relevant documentation.
• Maintain accurate inventory of company assets such as laptops, ID cards, office stationery, and equipment.
• Coordinate with vendors responsible for housekeeping, security, maintenance, travel, and supplies procurement.
• Arrange travel, accommodation, and transportation for management and staff.
• Organize meetings, schedule conference rooms, and manage visitor protocols.
• Handle petty cash accounts and maintain records of bills, invoices, and receipts.
• Support new employee onboarding, documentation, and exit procedures.
• Track pending administrative tasks and ensure their prompt resolution.
• Enforce office discipline while ensuring compliance with company policies.
• Safeguard confidentiality of corporate and employee information.
• Prepare and submit daily, weekly, and monthly administrative reports to management.
• Carry out additional administrative duties as assigned by management.

Qualifications & Skills

• Graduate degree in any field.
• Minimum five years' experience in office administration or corporate operations.
• Proficient in English, Hindi, and Odia communication.
• Skilled in MS Word, Excel, email platforms, and Google Workspace applications.
• Strong documentation, coordination, and follow-up skills.
• Experienced in vendor management, travel logistics, and asset tracking.
• Trustworthy, disciplined, punctual, and adept at handling confidential data.
• Ability to work independently and prioritize multiple administrative tasks.
• Experience in IT, corporate, or project environments is an advantage.

Preferred Candidate Attributes

• Presentable, professional demeanor with a proactive attitude.
• Excellent problem-solving skills paired with strong interpersonal abilities.
• Comfortable interacting and coordinating with employees, vendors, and senior leaders.
• Available to join immediately or with a brief notice period.

Compensation

The monthly salary ranges from INR 25,000 to INR 30,000.

Application Details

Candidates interested in applying are encouraged to submit their updated CV including current salary, expected salary, and notice period.