Admin Executive
Brillbrains Consultants Private Limited
Mumbai, Maharashtra, India · Full Time
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- Experience
- 3–5 yrs
- Salary
- INR 35,000 – INR 45,000 / month
- Openings
- 1
- Posted
- 1 day ago
- Work mode
- In office
- Resume
- Required to apply
Where you'll work
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Job description
Overview
We are seeking a detail-oriented and proactive Admin & Operations Manager to lead daily office administration and back-office workflows in our Mumbai office. This role focuses on ensuring smooth office operations, managing documentation related to gemstones and precious metals, and serving as a crucial communication link between the sales, production, and senior management teams.
Key Responsibilities
- Supervise routine office functions, oversee facility maintenance, and manage administrative activities.
- Handle vendor relations, procure office supplies, and manage payment of utility bills.
- Develop and streamline standard operating procedures to minimize administrative delays.
- Maintain accurate physical and electronic records of valuable stock movements.
- Support organization of stock registers, billing documents, and audit logs.
- Keep all administrative paperwork for gemstones and precious metals current.
- Manage licensing, hallmarking certifications, and official trade-related documents.
- Monitor regulatory deadlines and coordinate timely renewals.
- Ensure compliance with health, safety, and operational legal requirements.
- Serve as a liaison connecting artisans, sales teams, and management.
- Manage internal communications, including memos and meeting scheduling for executives.
- Address workflow challenges to facilitate effective interdepartmental collaboration.
Qualifications & Requirements
- 3 to 5 years of experience in office administration, back-office management, or operations; experience in luxury retail, jewelry, or manufacturing is advantageous.
- Strong communication skills paired with excellent organizational and problem-solving abilities.
- Proficient in MS Office, particularly Excel, and familiar with billing or administrative software.
- Trustworthy, detail-focused, and capable of managing a dynamic office setting.
Additional Information
- Location: Mumbai, Maharashtra (Onsite)
- Compensation: Up to ₹600,000 per annum CTC (approximately ₹35,000 to ₹45,000 monthly)
- Industry: Gems & Jewelry sector
- Immediate joining candidates are preferred.