Admin Executive

Overview

ESOLA L'AVET ROIG is seeking a diligent and proactive Admin Executive to join our Administration & Operations department on a full-time basis. This role focuses on streamlining office coordination and business support to maintain smooth internal operations and ensure all administrative functions run efficiently.

Key Responsibilities

• Coordinate all everyday administrative and office-related activities.
• Prepare a variety of reports, documents, presentations, correspondence, and maintain internal records.
• Organize schedules, meetings, appointments, and manage relevant administrative arrangements.
• Maintain organized and accurate filing systems, both digital and physical.
• Manage office resources including supplies, equipment, and facilities; handle service requests.
• Communicate effectively with vendors, suppliers, and internal departments as needed.
• Assist with handling invoices, expense documentation, purchase requests, and other administrative paperwork.
• Support company meetings, internal events, and organize employee activities.
• Track outstanding requests and follow up on significant administrative tasks.
• Assist in onboarding processes and provide general support to employees.
• Continuously identify and propose improvements to administrative workflows and office efficiency.

Candidate Profile

• Exceptional organizational and time-management capabilities.
• High attention to detail and accuracy in work outputs.
• Strong written and verbal communication skills.
• Comfortable multitasking and managing shifting priorities.
• Proficient with Microsoft Office, Google Workspace, spreadsheets, and other digital tools.
• Professional demeanor and approachable when interacting with colleagues and external partners.
• Reliable sense of responsibility and determination to complete assigned tasks.
• Effective problem-solving skills combined with a proactive approach.
• Ability to handle sensitive company information confidentially.

Benefits and Opportunities

• Gain practical exposure to administration and business operational functions.
• Work collaboratively across various departments and teams.
• Experience in managing office coordination, vendor communications, documentation, and workflow processes.
• Supportive workplace that values initiative and organizational skills.
• Enhance communication, coordination, and operational capabilities.
• Opportunities for ongoing learning and professional growth.
• Contribute meaningfully to an organized and efficient work environment.

Additional Information

If you have a strong attention to detail, reliability, and enjoy organizing behind the scenes to keep operations running smoothly, this role is an excellent match. Join us to support our team and help maintain business continuity and productivity.