Admin Executive

Role Overview

We seek a skilled Admin Executive possessing essential experience in the automotive sector to manage daily administrative and operational activities efficiently. The candidate must demonstrate excellent organizational and communication abilities, comprehensive understanding of automotive administrative procedures, and capacity to liaise seamlessly across various departments.

Primary Responsibilities

• Manage routine administrative tasks and deliver comprehensive support to the department.
• Organize and maintain company records, including documents, reports, and correspondence systematically.
• Create letters, reports, spreadsheets, presentations, and other essential administrative documents.
• Collaborate with internal teams such as Sales, Aftersales, Service, Parts, Finance, HR, and Operations to streamline processes.
• Keep precise records regarding vehicles, service files, client data, invoices, purchase orders, and related documentation.
• Assist in handling vehicle registrations, insurance processes, renewals, permits, and other pertinent automotive administrative tasks.
• Communicate effectively with customers, suppliers, regulatory bodies, and external vendors as needed.
• Contribute to preparation and submission of documentation concerning vehicle sales and aftersales activities.
• Track outstanding administrative requests ensuring timely resolution.
• Maintain orderly filing systems for both hard copies and digital records.
• Support management in scheduling, meeting coordination, correspondence, and additional administrative duties.
• Compile and present regular administrative reports to management.
• Monitor inventory of office supplies and liaise with procurement for replenishment.
• Ensure administrative duties are performed accurately and comply with company policies.
• Undertake any additional administrative responsibilities assigned by management.