Admin Executive

Overview

We are searching for a dedicated and methodical Admin Cum Operations Manager to oversee the daily office administration and coordinate operational activities efficiently.

Key Responsibilities

• Handle all day-to-day office administrative and operational tasks effectively.
• Manage purchasing processes, receipt of materials, stock control, dispatch coordination, logistics, and delivery schedules.
• Ensure accurate documentation for orders, purchase transactions, inventory, and shipments.
• Collaborate with departments including Accounts, Sales, Service, and Management for smooth operations.
• Perform follow-up communications with vendors, transport providers, and customers regarding deliveries.
• Track inventory levels and monitor physical movement of stock regularly.
• Coordinate the transition of deliveries to installations along with the Service Team.
• Maintain employee attendance records, leave management, and foundational HR and administrative documents.
• Verify bills, expenses, and related supporting documents prior to submission to the Accounts department.
• Possess a basic understanding of invoices, GST, purchase bills, payments, and receipts.
• Generate daily and weekly Management Information System (MIS) reports and monitor pending tasks for executive review.
• Ensure completion of assigned duties within set deadlines and maintain thorough documentation.

Qualifications and Experience

• Graduate degree required; preference given to B.Com graduates.
• Other graduates with strong administration skills and basic accounting knowledge are eligible.
• Preferred experience of 3 to 5 years in Administration, Operations, or Office Management.
• Background in medical equipment, healthcare, trading, distribution, or service industries is advantageous.

Skillset

• Proficient knowledge of MS Excel and MS Office suite.
• Basic accounting skills are essential.
• Familiarity with Zoho Books or other accounting software is preferred.
• Excellent communication and coordination capabilities.
• Strong documentation skills and consistent follow-up ability.
• Capable of independently managing multiple operational responsibilities.
• Highly responsible, systematic, and focused on meeting deadlines.

Job Details

• Employment Type: Full-Time
• Designation: Admin Cum Operations Manager
• Industry: Medical Equipment Sales and Service
• Salary Range: INR 20,000 to 25,000 per month