Accounts Supervisor - Payables & Control

About Al-Futtaim

Founded in the 1930s, Al-Futtaim is a leading diversified private regional enterprise based in Dubai. It operates in over 20 countries with a workforce exceeding 40,000 employees. The Group represents more than 200 internationally renowned brands such as Toyota, Lexus, IKEA, ACE, and Marks & Spencer. Al-Futtaim is committed to creating long-term value through focus on digital innovation, artificial intelligence, sustainable development, and strategic alliances, fostering a responsible legacy for future generations.

Role Overview

As an essential part of the finance team, this position supports the dealership’s sales and aftersales functions by delivering financial decision support through budgeting, forecasting, and management information systems. The role ensures adherence to corporate policies and internal controls, handling cash management, sales accounting, credit approvals, stock controls, audit follow-ups, and driving improvements in daily financial processes.

Primary Responsibilities

• Manage the entire Accounts Payable process including invoice validation, coding, approval flow, and payment execution.
• Ensure timely and accurate entry and processing of supplier invoices.
• Validate and approve vendor reconciliations and resolve any discrepancies promptly.
• Monitor aging reports to guarantee timely payments and manage vendor liabilities.
• Maintain compliance with internal policies, approval limits, and financial procedures.
• Audit transactions for correctness, completeness, and proper account allocations.
• Support regulatory compliance regarding VAT, Withholding Tax, and other statutory financial obligations.
• Identify, assess, and mitigate risks related to payables and operational financial activities.
• Liaise with internal and external auditors concerning Accounts Payable matters.
• Review balance sheet reconciliations for supplier and accounts payable related general ledger accounts.
• Lead initiatives for process enhancements and automation within payable functions.
• Oversee the fixed asset accounting cycle including record maintenance, asset additions, capitalization, transfer, disposal, and retirement.
• Ensure asset capitalization is appropriately classified and adheres to company policy and accounting standards.
• Monitor and validate depreciation entries and post them timely to the general ledger.
• Perform regular reconciliation of fixed asset registers against the general ledger and resolve anomalies.
• Coordinate physical asset verification, updating asset tagging and location documentation.
• Maintain documentation and schedules for fixed assets to support audits.
• Manage asset insurance policy renewals ensuring adequate coverage.
• Reconcile insurance premiums and general ledger accounts; address discrepancies promptly.
• Administer employee medical insurance including policy changes, renewals, and premium reconciliations collaboratively with HR and insurers.
• Handle corporate insurance policies like workmen's compensation and fidelity insurance ensuring compliance and timely renewal.
• Keep accurate insurance records including policies, endorsements, invoices, and payments.
• Facilitate insurance claims processing and coordinate with insurers and internal stakeholders providing relevant reports for management and audit purposes.

Required Skills and Competencies

• In-depth expertise in accounts payable management, supplier reconciliation, general ledger controls, and financial reporting.
• Knowledge of financial controls, audit processes, and statutory requirements including VAT and tax compliance.
• Hands-on experience with fixed asset management, depreciation processes, physical asset verification, and insurance administration.
• Strong analytical skills coupled with meticulous attention to detail and accuracy.
• Process-driven mindset with an ability to identify risks, enhance controls, and drive automation.
• Effective communication skills and capability to manage stakeholders and lead teams collaboratively.
• Experience working with Enterprise Resource Planning (ERP) systems is essential.

Qualifications and Experience

• Bachelor's degree in Accounting, Finance, or Commerce fields.
• Professional certifications such as ACCA, CPA, CMA, or equivalent are preferred.
• Prior exposure to ERP systems is mandatory.
• Strong analytical abilities, process-focused approach, and excellent communication skills.

Additional Information

Al-Futtaim Automotive is a leading mobility provider across eight countries in the Middle East, Asia, and North Africa with a portfolio exceeding 25 top global brands. The company delivers comprehensive mobility solutions including passenger and commercial vehicles, industrial equipment, logistics, leasing, aftersales, and financial services. The organization emphasizes innovation, digital transformation, and customer-centric approaches shaping the future of mobility with a workforce of over 9,000 colleagues committed to ambition and progress.