Accounts Payable Specialist

About the Role

We are seeking an Accounts Payable (AP) Specialist to join a professional services team in Calgary, Alberta. This is a permanent, hybrid role requiring presence onsite four days a week at the client's office. The AP Specialist is responsible for managing and processing accounts payable operations in a demanding, high-volume transaction environment, ensuring accuracy, timely processing of invoices, and efficient vendor management including multi-currency transactions.

Key Responsibilities

• Manage the accounts payable inbox to process invoice submissions and respond to vendor inquiries.
• Verify, review, and match related documentation for transactions.
• Accurately code and record both disbursements and general expenses.
• Secure necessary approvals and ensure all invoices have proper supporting documentation.
• Handle various internal and external vendor questions and resolve discrepancies effectively.
• Review employee expense reports to confirm compliance with policies and proper allocation using automated workflows.
• Carry out weekly electronic funds transfer (EFT) and wire payment runs, including multi-currency payments.
• Input vendor information into the accounting system to maintain updated records.
• Reconcile vendor and Visa card accounts against statements and payment histories.
• Operate efficiently within multi-currency and multi-entity financial environments.
• Provide backup support to National accounts payable team members as needed.
• Perform additional tasks assigned by the Supervisor.

Qualifications and Skills

• Post-secondary education in Accounting, Finance, or a related field is preferred.
• Minimum of three years' experience in accounts payable, ideally within a law firm or professional services sector.
• Strong organizational aptitude and time management skills capable of managing several priorities simultaneously.
• Ability to work independently and collaboratively in a fast-paced setting.
• Effective communication and interpersonal skills to foster teamwork and cooperation.
• Exhibits good judgment and maintains professionalism at all times.

Preferred Skills

• Background working in organizations with high transaction volumes.
• Experience with Aderant software is considered an asset.

Additional Details

• Permanent full-time position based in Calgary with a requirement to be onsite four days weekly.
• Immediate availability preferred.