Accounts Payable Officer

About Inspired Education Group

Inspired Education Group is a leading worldwide network of 126 premium private schools across 28 countries and 6 continents, delivering an exceptional learning experience to over 95,000 students from Kindergarten through Year 13. Established in 2013 by Nadim M. Nsouli and supported by investors like Stonepeak, GIC, and TA Associates, the group is expanding rapidly, achieving 20% annual growth through acquisitions and new schools development. Recognised among the UK's top 10 highest-value private companies in 2023.

Role Overview

The Accounts Payable Officer is essential to the effective functioning of the finance department by fully managing the accounts payable process. Reporting to the New Zealand Finance Director and collaborating closely with the finance team, this permanent, full-time position located at the ACG schools head office in Mount Eden, Auckland, demands autonomy, task prioritization, and strong stakeholder relationship management.

Key Responsibilities

• Process daily supplier invoices with precision, assigning accurate General Ledger codes.
• Administer supplier data by setting up new supplier profiles and updating existing information.
• Coordinate weekly payments through EFT, BPAY, and foreign invoice runs, ensuring vendors are paid accurately and on time.
• Resolve supplier inquiries, discrepancies, and invoice issues promptly and professionally.
• Conduct supplier account reconciliations to verify the accuracy of accounts.
• Manage petty cash claims and monthly credit card reconciliations, adhering to internal policies.
• Support monthly General Ledger reconciliations and financial reporting activities as needed.
• Handle charges and credits related to school activities, maintaining alignment with student accounts.
• Work with the Finance Director to facilitate the implementation of a new purchase order system, aiding with testing, providing feedback, and training staff.
• Maintain confidentiality and professionalism when managing sensitive financial and personal data.
• Assist with internal and external audits by preparing documentation and addressing audit inquiries.

Candidate Profile

• Minimum of three years’ practical experience in accounts payable or similar finance roles, ideally within educational or not-for-profit sectors.
• Proficient with accounting software such as JDEdwards and skilled in Microsoft Office, especially Excel.
• Exceptional numerical accuracy and diligent data entry capabilities.
• Solid foundational knowledge of accounting principles.
• Capability to work effectively both independently and collaboratively.
• Strong problem-solving skills with a proactive approach to process and system improvements.
• Clear and effective communication skills for explaining financial matters.
• Professional customer service attitude with excellent interpersonal skills.
• Well-developed organizational skills to manage multiple priorities and meet deadlines.

Personal Attributes

• Meticulous attention to detail in financial transactions and reporting.
• Excellent communicator able to interact professionally with parents and colleagues, resolving queries empathetically.
• Proficient problem solver capable of identifying risks and proposing practical solutions.
• Organized multitasker with strong prioritization abilities.
• Customer-centered approach while maintaining professionalism and approachability.
• Resilient and adaptive to pressure and changing environments.
• Proactive, taking initiative to address potential financial risks and improve processes continuously.
• Integrity-driven, upholding confidentiality and ethical standards with commitment to organizational values.

Qualifications

• Relevant tertiary qualification in accounting, finance, or related fields.
• At least three years’ applicable experience in accounts payable or financial administration.

Safeguarding

Inspired Education Group prioritizes safeguarding and promoting the welfare of children and young people, requiring all personnel to share this dedication. Safer recruitment practices including background checks will precede any final appointment.